The Royal Marsden NHS Foundation Trust is a world-leading cancer centre, pioneering in cancer diagnosis, treatment, research, and education. We are seeking a highly organised, proactive, and detail-oriented Academic Personal Assistant to provide comprehensive administrative and secretarial support to a senior academic lead/team within our dynamic research environment. This part-time role is crucial in ensuring the efficient operation of academic and clinical activities, including research projects and teaching commitments.
The role of the Academic PA is key to the efficient management of the consultant firm. Patient access to healthcare professionals and subsequent treatment planning in the specialist hospital setting relies upon well-co-ordinated organisational and administrative support. The role of the Academic PA has been introduced at the Trust to strengthen the secretarial service, and this job description outlines the responsibilities that the post is likely to encompass. However, several of the posts differ in their emphasis depending upon the size of the consultant's clinical practice and administrative team, and whether he / she also has an Administrative PA and / or a Medical Secretary(s).
The Royal Marsden NHS Foundation Trust is a world-leading cancer centre. Our role is to offer our patients the best cancer care available anywhere in the world, and to continue to make a global contribution to finding better ways of diagnosing and treating cancer. We employ over 4,500 staff in a diverse range of careers including nursing, medical, science, radiography, pharmacy, occupational therapy, finance and administrative services. We have two hospitals – one in Chelsea, London, and one in Sutton, Surrey – as well as a Medical Daycare Unit in Kingston Hospital.
At The Royal Marsden, we deal with cancer every day, so we understand how valuable life is. When people entrust their lives to us, they have the right to demand the very best. That's why the pursuit of excellence lies at the heart of everything we do.
At the heart of the hospital is our dedicated team. We offer a stimulating and dynamic working environment, a wide range of staff benefits, learning and development opportunities and clear career pathways. There are opportunities to work flexibly across a range of areas and specialities and we welcome flexible working requests from point of hire to support employees work life balance. We are looking for employees who aspire to excellence, share our values and can play a crucial role in our on-going achievements.
For further information on this role, please see the attached detailed Job Description and Person Specification:
1.1. Diary Management: Proactive and meticulous management of consultant's diary, including scheduling meetings, appointments, conferences, and travel arrangements (national and international, as required). Prioritising conflicting demands and ensuring effective time management for the academic lead.
1.2. Meeting Support: Preparing agendas, collating and distributing meeting papers, taking accurate minutes, tracking action points, and ensuring timely follow-up. This may include research meetings, departmental meetings, committee meetings, and external collaborations.
1.3. Communication: Acting as a primary point of contact, managing incoming communications (emails, phone calls, post) with professionalism and discretion. Drafting correspondence, reports, and other documents to a high standard. Liaising effectively with internal departments, external organisations, and national/international collaborators.
1.4. Business travel and Expenses: Arranging all aspects of travel, including booking flights, accommodation, and transport. Processing expense claims accurately and in a timely manner, adhering to Trust policies.