Join to apply for the PA to Group Managing Director role at Gleneagles2 days ago Be among the first 25 applicantsJoin to apply for the PA to Group Managing Director role at GleneaglesDirect message the job poster from GleneaglesWe are currently seeking a highly experienced, meticulous and resourceful Personal Assistant to join our Executive Office.As Personal Assistant to our Group Managing Director, you’ll play a pivotal role in supporting the smooth running of our executive operations. You’re not just an organiser, you’re a trusted partner, skilled communicator, and thoughtful gatekeeper, enabling our Group Managing Director to focus on strategic leadership by making the complex feel seamless. You’ll be representing the very best of Gleneagles, bringing warmth, discretion and precision to everything you do.ABOUT GLENEAGLESOne of the world’s most iconic luxury hotels and sporting estates, Gleneagles has been making memories for a century. Crowned ‘Employer of the Year’ at the 2024 Cateys and The Times and Sunday Times ‘Hotel of The Year 2024’, everything we do is about surpassing expectations and creating unrivalled adventures for our guests.WORKING AT GLENEAGLESWe’re devoted to making our people feel as valued as our guests. In this way, we strive to support the whole ‘you’ – not just the professional part but the personal part too. People join our team for all sorts of reasons. Some work here permanently to develop a career, some work seasonally, while others have a schedule to fit around their personal commitments. However long you plan to stay with us and whatever hours you’d prefer to work, we’re open to flexible working requests and offer hours, shift patterns and contract types to suit everyone.Location; Auchterarder, just off the A9. Gleneagles is also within easy reach of a number of Scottish towns and cities: Edinburgh City Centre (1hr), Glasgow or Dundee (50mins), Stirling and Perth (25mins).Here's a bit more detail on what we see you doing in this role:Owning and optimising our GMD’s calendar with exceptional foresight and care, coordinating internal and external meetings, appointments, and eventsProactively adjusting priorities and plans to ensure time is always well spent, you’ll anticipate changes before they arise, navigating shifting priorities with calm confidenceUsing your instinctive understanding of what matters most, reworking schedules, moving meetings, and reorganising commitments to ensure our GMD’s time is protected and purposefully spentWhether responding to unexpected developments or fine-tuning plans for greater impact, you’ll ensure every minute of the day is optimised for focus, effectiveness, and meaningful engagementActing as the first point of contact, warmly and professionally, for all communications to and from our GMD, handling sensitive and confidential information with discretion, diplomacy, and graceDrafting correspondence, presentations, and reports to the highest standard of accuracy and tone, preparing agendas, background papers and briefing notesHandling the planning and coordination of high-level events and board meetings with precision, discretion, and a flair for detail; whether it’s a confidential board session or a large-scale executive event, your calm presence and proactive planning reflect the elegance, professionalism, and service excellence that define GleneaglesSupporting strategic projects and initiatives directed by our GMD, conducting research and preparing insight-driven reports and updates, coordinating with senior leaders and external stakeholdersYou’ll attending meetings where required, taking clear and actionable minutes; you’ll also proactively and assertively follow up with departments and individuals to keep projects on trackDesigning and managing complex travel itineraries including flights, transfers, accommodation and visas, processing expenses and tracking related budgets with diligenceEnsuring Executive Office excellence; maintaining order across files, systems and records, managing office supplies and services relevant to our GMD’s operations, you’re always looking for ways to improve how things runThe kind of person we're looking for:You’ve successfully supported senior leaders as a PA or EA in a fast-paced, high-performing environment, and while experience in our industry is a bonus, it’s your curiosity, commitment, and drive to deliver at the highest level that truly set you apartProficient across MS Office (Outlook, Word, Excel, PowerPoint) and travel/diary systems, you also have an eagle eye for detail, with the ability to juggle priorities and stay composedAn exceptional communicator, you’re clear, warm, and engaging in both writing and conversation, you bring clarity, confidence, and a naturally warm tone to every interaction, whether drafting correspondence, preparing executive briefings, or speaking on behalf of our GMDA natural relationship-builder, you’re approachable, emotionally intelligent, and effortlessly professional, whether you’re engaging with senior executives, external partners, or internal teamsPeople feel comfortable in your presence and confident in your discretion, knowing you represent our GMD, and Gleneagles, with integrity, care and styleYou strike the perfect balance between professionalism and approachability, people trust what you say and how you say it, knowing that your words reflect the high standards, discretion, and elegance expected at the very heart of GleneaglesDiscreet, thoughtful, and deeply professional, you take pride in excellence, without ever losing your warmthYou stay calm, flexible, and focused when things change quickly, and you love solving problems before they arise - you set the tone and raise the barWhat’s in it for you:Time to let your hair down30 days holiday (including bank holidays) that increases with serviceSeasonal parties and local social events50% discount on Food & Beverage, Country Pursuits, Spa and Hair Salon (Mon-Thurs) and the Golf Driving RangeGolf Membership (with access to all 3 championship courses) for £50.00 per annumTreats in your pocketFlexi points into your Perkbox wallet to spend as you choose. The points can be spent immediately, or you can save them up over a number of months, for perks that cost that little bit more. All this gives you greater choice, so you can pick the things that mean the most to you!Free ‘pay day’ lunch and monthly drinks offersBe our guestStay with us as a guest at Gleneagles or Gleneagles Townhouse for up to 2 nights per year at £95.00 per night – a benefit available upon completion of 12 months serviceFriends & Family discounted rate of £225 - £275 B&B per night at GleneaglesEnjoy discounted rooms and restaurants rates with up to 50% off across the wider Ennismore brands and hotels, located across some spectacular locations, including London, Paris, Rome, Dubai, Doha, Rio, NY, Chicago and LA...to name just a fewSubsidised, single occupancy, en-suite accommodation available on our estateInvestment in your development and wellbeingLife InsuranceEmployee Assistance Programme, offering support and confidential advice for you and your family when you need it mostOngoing investment in your personal development with access to internal and external training qualifications and programmesInternal career opportunities across a wider range of specialisms and departmentsMonthly recognition programmeVolunteering day every year with a charitable partner of your choiceComplimentary access to our staff gymGleneagles Cycle Scheme to spread the cost of the bike that you really want and reduce your carbon footprintIf you are our next Personal Assistant, please forward your most recent CV to us today!Seniority levelSeniority levelNot ApplicableEmployment typeEmployment typeFull-timeJob functionJob functionAdministrativeIndustriesHospitalityReferrals increase your chances of interviewing at Gleneagles by 2xSign in to set job alerts for “Personal Assistant” roles.Stirling, Scotland, United Kingdom 4 days agoPersonal Assistant for a disabled young man - £12.21/hr in EdinburghPerth, Scotland, United Kingdom 3 days agoPerth, Scotland, United Kingdom 1 day agoFemale Personal Assistant for Disabled Older Person, £12.87/hr, Edinburgh/ Lochend areaSupply Early Childhood Practitioners and Supply Play AssistantsPerth, Scotland, United Kingdom 3 weeks agoReceptionist/Clerical Assistant - Substance Use ServiceAberfeldy, Scotland, United Kingdom 5 days agoAberfeldy, Scotland, United Kingdom 2 days agoAberfeldy, Scotland, United Kingdom 2 days agoJob Ref PR CG-Part-Time Personal Assistant/ Driver Required, £12.87 per hour, Edinburgh/West Granton.LEISURE ASSISTANTS - BREADALBANE COMMUNITY CAMPUSPerth, Scotland, United Kingdom 1 month agoReceptionist/Clerical Assistant - Substance Use ServiceLochgelly, Scotland, United Kingdom 1 day agoKincardine, Scotland, United Kingdom 2 days agoCowdenbeath, Scotland, United Kingdom 3 weeks agoCowdenbeath, Scotland, United Kingdom 2 months agoFishcross, Scotland, United Kingdom 1 week agoKirkcaldy, Scotland, United Kingdom 5 days agoBonnybridge, Scotland, United Kingdom 1 year agoPerth, Scotland, United Kingdom 4 days agoDunfermline, Scotland, United Kingdom 3 weeks agoOakley, Scotland, United Kingdom 4 days agoSIA Security Steward - Dunfermline Athletic Football Club, FifeDunfermline, Scotland, United Kingdom 2 days agoEvents Safety Steward - Dunfermline Athletic Football Club, FifeDunfermline, Scotland, United Kingdom 1 week agoFife, Scotland, United Kingdom 1 month agoWe’re unlocking community knowledge in a new way. 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