Built on meritocracy, our unique company culture rewards self-starters and those who are committed to doing what is best for our customers. Assistant Company Secretary Location: London Package: £Negotiable Benefits Your key responsibilities will include: Board support and meeting papers Assisting with the preparation of the calendar of Board and Committee meetings when requested. Acting as the Secretary to a number of Brown & Brown (Europe) committees and subsidiaries within Brown & Brown (Europe) Group and ensuring that: o minutes and matters arising are drafted and circulated in a timely manner to relevant stakeholders post-meeting; o the agenda is prepared sufficiently ahead of each meeting and shared with the Deputy Company Secretary, prior to circulation, in line with the department’s timescales; o paper preparers and presenters are aware of the deadline for papers and proactively liaising with them; and o supporting with the collation and circulation of the meeting papers, in line with the department’s timescales. • Using Board Intelligence to upload and circulate Board and Committee papers to members and attendees, in line with the department’s agreed timescales. Statutory filings and statutory accounts • Maintaining statutory registers and completing Companies House filings for Brown & Brown (Europe) Holdco Limited and its UK subsidiaries in line with the statutory filing deadlines. • Liaising with external advisors, as required, in respect of statutory filings and director changes for overseas entities in the Brown & Brown (Europe) Group. • Overseeing statutory compliance of subsidiaries within Brown & Brown (Europe) including the effective provision of company secretarial support on significant transactions and document signings. • Assisting with the production, review of the draft accounts, arranging for the signature of associated documents (e.g. exemption from audit forms and parental guarantee) by directors and filing of the subsidiary accounts at Companies House by the required deadline. Corporate governance requests and KYC information requests • Assisting with the management of the Group’s structure including providing support on rationalisation projects and updating the Group’s structure chart on a monthly basis and sharing with internal stakeholders for sign off and their reference. • Proactively responding to KYC information requests from both internal and external stakeholders and providing the information with the required timeframes. Supporting the Deputy Company Secretary and Chief Legal Officer and wider Legal team engagement • Supporting the Deputy Company Secretary and Chief Legal Officer in general day-to-day matters in respect of company secretarial matters and governance tasks as well as assisting with specialised/ad hoc projects, when required. • Proactively and regularly keeping the Deputy Company Secretary (and Chief Legal Officer, when relevant) up to date on your workload and the tasks you are working on. Escalating to the Deputy Company where there are conflicting priorities or challenges that need to be considered. • Attending and contributing in departmental and other meetings as required. • Being a key member of the legal team and working collaboratively with other members of the team. Professional development • Completing all Brown & Brown Europe assigned mandatory training in the required timescales and ensuring that the minimum 15 hours of CPD requirement is met. Skills required • Educated to degree level. • CGI qualified, part-qualified or intention to qualify. • Ideally at least three years’ company secretarial experience. • Experience in providing end-to-end support to board and committees and writing clear and accurate minutes. • Strong understanding and knowledge of the Companies Act 2006 and relevant corporate governance codes. • Excellent time management skills, proactive and highly organised to manage tasks independently. • Good communication skills. • Confident liaising with stakeholders at all levels, including senior management and external stakeholders. • Familiar with board portal systems (Board Intelligence) and company secretarial databases (Diligent Entities). • Discrete and professional attitude when handling sensitive information. We are an Equal Opportunity Employer. We take pride in the diversity of our team and seek diversity in our applicants.