Job Description | Recruitment Coordinator - 12 month FTC Department : Human Resources Location : Glasgow The Team The HR department in the UK consists of over 100 people. We have specialist teams in Recruitment, Early Careers Recruitment and Development, Learning and Development, Operations, Systems and MI and Reward. The HR department are based in offices across the UK, working as one team to deliver a holistic service to our fee earning and business services groups. The Role The Recruitment Coordinator will need to have excellent organisational and administrative skills to provide proactive support to the recruitment team nationally. The role requires someone to prioritise tasks appropriately and be able to use initiative, to liaise with people at all levels across the firm in a professional manner, and to produce high quality work which is turned around quickly and accurately. The role requires someone with a vision of end-to-end processes who can take ownership, rather than purely focusing on the task at hand. As the firm seeks to drive positive transformation of technology and processes, this role would be an ideal opportunity for someone keen to have an impact in shaping our future. Key Responsibilities To record and monitor the stages of every candidate's progress from inception to on-boarding. Interview / diary management – to ensure all parties are available / have confirmed their attendance, have any information required for the meeting and rooms are booked. Production of standard and bespoke documentation e.g. offer letters, recruitment requisition forms, and maintenance of various documents to ensure relevance. Assisting with the implementation and then managing the upkeep of a recruitment database to include logging candidates, managing and updating contact information, appending CVs / other information to database records Proactively review processes and liaise with others in HR and the business to build efficiencies. Facilitate the communication of information from the recruitment team to external suppliers and other parties (via the intranet, website, emails etc) to ensure our requirements are properly stated and subsequently met. Ensure that relevant employee information is recorded on the HR database and that appropriate reports are generated monthly to monitor performance against budget. Establish and maintain efficient recording, monitoring and filing systems. Collation of information and statistics for the use of the recruitment team. To have a clear and readily-accessible overview of all current activity. Proactively alert other members of the recruitment team to any action pending in the recruitment process. Run candidate testing sessions for candidates, grade and record results. Update monthly reports. Ad hoc project work as well as producing reports and supportive duties as required for the recruitment team, for example processing invoices. Building strong relationships within the firm and with external sources to optimise the firm's ability to recruit the best candidates possible and ensure recruitment correspondence is via the recruitment team. Essential Skills & Experience Strong organisational, administrative and process improvement skills. Meticulous attention to detail and the ability to take ownership over all work undertaken and see things through. Professional, resilient and delivery focused. Proactive and fast paced working style. Articulate with confident and effective communication and interpersonal skills. Management of dynamic and ever-changing priorities and conflicting deadlines. Proactive, flexible and innovative approach to work, applying good common sense at all times. IT skills, especially Excel, Word, PowerPoint, Outlook. Ability to learn and adopt new IT systems as required. Team player who can collaborate across multiple teams. When you work at Clyde & Co, you join a team of 500 partners, 2,400 lawyers, 3,200 legal professionals and 5,500 people in nearly 70 offices and associated offices worldwide. Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for both our clients and our firm. We work as one, excel with clients, celebrate difference and act boldly. We are committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients it serves. We are devoted to providing an environment in which everyone can realise their potential, using its legal and professional skills to support its communities. We do this through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment, including through our commitment to the SBTi Net-Zero standard and the setting of ambitious emissions reduction targets. We offer a range of tailored benefits and support, including healthcare, retirement planning and wellbeing initiatives. Clyde & Co is proud to be an equal opportunities employer. Our core values encourage us to support fairness, celebrate diversity and prohibit all forms of discrimination in the workplace to allow everyone to excel at work. Therefore, we welcome and encourage all applications from suitably qualified individuals, regardless of background or identity. Please take a moment to read our privacy notice carefully. This describes what personal information Clyde & Co (we) may hold about you, what it’s used for, how it’s obtained, your rights and how to contact us as a data subject. If you are submitting a candidate as a Recruitment Agency Partner, it is an essential requirement and your responsibility to ensure that candidates applying to Clyde & Co are aware of this privacy notice.