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Executive Assistant Office Manager, Nottingham
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Client:
Fintellect Recruitment
Location:
Nottingham, United Kingdom
Job Category:
Other
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EU work permit required:
Yes
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Job Views:
3
Posted:
04.06.2025
Expiry Date:
19.07.2025
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Job Description:
Our Client
Our client is a very early-stage financial services provider operating in the personal finance and business banking space. They aim to launch their business focusing on credit cards, then expanding into personal and business current accounts, and eventually applying for a banking license.
They have substantial funding, making this opportunity highly exciting, surpassing many well-known fintechs at the same stage.
The role of the Executive Assistant / Office Manager
The Office Manager/Executive Assistant will organize and coordinate office administration and procedures to ensure efficiency, effectiveness, and safety. They will also provide high-level administrative support to the Managing Director and occasionally to the future Board of Directors.
* Manage office organization, reception team, IT liaison, project management, and ensure deadlines are met; handle company documents securely and confidentially.
* Coordinate calendars, schedule meetings, handle correspondence, and manage HR matters, acting as a liaison between management and staff.
* Perform duties professionally, adhering to policies and guidelines at all times.
Duties & Responsibilities
The main responsibilities include, but are not limited to, those listed below. The role may evolve with business needs, and training will be provided where appropriate.
Main Duties
* Organize office operations ensuring compliance with Health and Safety and GDPR regulations.
* Maintain effective electronic and physical filing systems; develop and implement data management procedures.
* Work with IT support to ensure efficient office operation, including hardware/software procurement and project analysis.
* Update and review company website and social media accounts regularly.
* Use Property Management System (Qube) for internal reporting and data extraction.
* Manage office supplies and liaise with suppliers.
* Recruit, train, and mentor office staff; maintain employee and training records; propose developmental training; handle disciplinary actions when necessary.
* Review and update Employee Handbook to ensure legal compliance.
Administrative Duties
* Schedule appointments and meetings, resolve diary conflicts.
* Attend meetings, take minutes, and circulate them.
Skills Required
* Strong organizational and planning skills.
* Excellent communication and interpersonal skills.
* Outstanding telephone manner.
* High attention to detail and problem-solving abilities.
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