Anderson Knight is recruiting a Temporary Document Controller to join our client's team in Edinburgh, The Gyle until November 2025.
The Document Controller will play a critical role in supporting the successful technical delivery of projects. This individual will ensure that all project documentation is accurately managed, quality-checked, and readily accessible across the business.
Working Hours: Full time equivalent: Monday to Thursday 08:45 AM - 5:00 PM, Friday 08:45 AM - 3:45 PM
Ideally our client is looking for someone to work part time 2 or 3 days per week.
Salary: £30,000-£34,000
Key Responsibilities:
•Managing all drawing uploads across projects.
•Performing quality control (QC) checks on uploaded drawings and ensuring accurate upload to the designated portal.
•Administering user access and permissions within the document management system.
•Delivering training sessions and providing ongoing support to end users of the platform.
•Creating and setting up new projects on the document management system.
•Generating QR codes for accessing site drawings and ensuring they are kept up to date.
•Assisting the technical team with general project administration tasks.
•Coordinating the collation of “as-built” project drawings and supporting the wider team with the adoption of legacy assets.
•Issuing and uploading all internal project-related documentation, including in-house drawings, reports, consents, and other relevant materials.
•Conducting due diligence on project information across Asite and SharePoint — for example, cross-checking that data is uploaded appropriately and ensuring consistency of base layouts across architectural, engineering, and landscape drawings.
•Tracking document submissions and notifying stakeholders of any files that are QC rejected.
Requirements:
•Experience working with document management systems in the built environment, ideally within the housebuilding sector.
•Previous experience with the Asite project management system is highly desirable.
•Strong IT skills and proficiency with standard software packages (e.g., Microsoft Word, Excel).
•A technical background or experience working with technical drawings is desirable.
•Proven ability to meet deadlines and manage multiple projects simultaneously.
•Excellent communication and interpersonal skills, with the ability to build strong working relationships with internal teams and external stakeholders.
•High attention to detail.
•Ability to work independently and proactively, while also collaborating closely with project teams.
To apply for this excellent opportunity, please forward your CV in complete confidence.