Role overview
The Senior Meeting Planner will be responsible for developing, prioritising, and managing all aspects of event and conference planning, including on-site execution. This role also involves coordinating inclusion-related events across the London, European, and Asia Pacific offices.
Key responsibilities
* Assists in the development, organisation, and execution of logistics for firmwide events, meetings, and conferences of all sizes.
* Coordinates catering services, menus, room setups, audio visual, and transportation as needed.
* Researches, analyses, and monitors financial, technological, and demographic factors to maximise value across all programs.
* Establishes and maintains relationships with hotels and venues relevant to each project or event.
* Determines appropriate responses to challenges, and manages on-site execution of projects or programmes.
* Assists in the creation in internal and external meeting materials.
* Provides ongoing project status updates to the Director.
* Forecasts and projects budget cost analyses for programmes and events as assigned by the Director.
* Researches hotels, restaurants, and external venues for presentation to various partner committees.
Candidate profile
The following candidate attributes are essential for this position:
* Bachelor's degree and a minimum of four years’ experience in meeting/event planning
* Proficiency in Microsoft Office Suite (including Excel) and Adobe Photoshop
In addition, the following skills are desirable:
* Excellent organisational skills and attention to detail
* Certified Meeting Planner (CMP) experience
* Strong judgement and interpersonal communication skills
* Well-developed analytical and problem-solving skills
* Ability to work harmoniously and effectively within a team
* Self-starter with a strong sense of ownership and commitment
* Proven ability to exercise confidentiality and discretion
* High level of accuracy in proofreading