We're working with a highly reputable legal firm in Edinburgh who are looking for a Legal PA to provide high-level support to their fee earners. This is a fantastic opportunity to join a forward-thinking firm offering hybrid working (50% WFH) and great scope for professional development.
Key Responsibilities:
Produce and proofread correspondence, documentation, and presentations using Word, Excel, PowerPoint, Adobe/Foxit, BundleDocs, and other relevant software.
Draft correspondence and amend large documents (including using track changes), liaising with Document Production when required.
Manage client and matter administration, including opening/closing files, AML checks, conflict searches, and letters of engagement.
Provide proactive diary management, schedule meetings, book rooms/catering, organise travel, and manage itineraries.
Monitor and manage fee earners' inboxes, handle client queries, and liaise with internal teams (Finance, IT, Marketing, Facilities).
Support billing processes, including disbursements, expenses, client fee portals, and regular Active Matter reviews.
Assist at meetings, including taking minutes and following up on actions.
Maintain document and file management systems (both paper and digital) and ensure accurate database updates.
Provide ad hoc administrative support, including organising team training and liaising with external suppliers.
Essential Experience & Skills:
Proven experience as a PA/EA in a legal or professional services environment.
Proficiency in Microsoft Office, Adobe/Foxit, and experience with billing and document management systems.
Strong organisational skills with the ability to manage competing priorities and meet deadlines.
Excellent written and verbal communication skills with high attention to detail.
Ability to work independently and as part of a team, managing relationships with stakeholders at all levels.
Desirable:
Experience with Condeco (room booking) and CMS reporting.
Previous involvement in billing, disbursements, and client fee portals.
For more information contact Millie on (phone number removed)
INDPERM