What You'll Do: Creating records via our contract management system (Legal Online) Sending Contracts for electronic e-sign and arranging wet signature process Diary Management - including setting up Video Conferences and booking Meeting Rooms Creating Reports for the Business re contract status for their events Word processing and comparison exercises for senior lawyers Processing Expenses for the senior lawyers Arranging Couriers and Notaries Book Breakfast/Lunches for Legal Department Meetings Compile Matters List for the Legal Team Book Travel (flights and arranging visas if applicable) Help with social activities Point of contact for all team enquiries General administrative support May also be required to carry out any other duties which are within the scope and purpose of the job Please Note e.g. shift(s)/ unsocial hours/ travel etc Adapting to use of new systems and technology where appropriate Being available after working hours should urgent assistance be required Key Results Areas Key contributor to the efficient working of the team You Have These: Knowledge and Experience Mandatory Must have undertaken similar roles before. Strong administrative experience. Previous experience of handling confidential information before while exercising discretion. Desirable Experience within a legal environment, either private practice or in-house. Skills and Abilities Organisational skills that enable the individual to prioritise a varied workload. Priorities will often change to dictate focus of work – the candidate must have the ability to handle competing demands and last-minute changes effectively. Ability to multi-task, manage time effectively and prioritise Excellent oral and written communication skills - There will be regular contact with key internal and external stakeholders and partners. Calm and professional manner when working under pressure Outstanding organisational skills Excellent written communication skills Excellent IT skills Excellent command of Microsoft Office Suite (including Outlook, Excel, Word & PowerPoint). Familiarity with expense and travel booking platforms Qualifications and Training Educated to A level standard or equivalent. Aptitudes Positive, professional, proactive, diligent and flexible approach to work. Team spirited: loves being part of collective success and willing to go out of their way to help others. An eye for details – aptitude for precision and accuracy. Tact and diplomacy. Friendly but professional manner. Forensic attention to detail. Takes ownership and consistently delivers against what is agreed. Is compassionate and caring towards others, respecting the views and ideas of others. Works in a straight-forward, collaborative and inclusive way and is non-political Work Conditions: Perm, London - The Strand Mon-Fri - 35 hours per week