IMG is a leading global sports marketing agency that specializes in media rights management and sales, multi‑channel content production and distribution, brand partnerships, strategic consulting, digital services, and events management. It powers the growth of revenues, fanbases and IP for more than 200 federations, associations, events and teams, including the National Football League, English Premier League, International Olympic Committee, National Hockey League, Major League Soccer, ATP and WTA Tours, Wimbledon, Euroleague Basketball, CONMEBOL, DP World Tour, The R&A, UFC, WWE and PBR. IMG is a subsidiary of TKO Group Holdings, Inc., a premium sports and entertainment company that also owns iconic properties like UFC, WWE and PBR and reaches 1 billion households worldwide.
IMG is seeking a highly organized, enthusiastic, and proactive Production Coordinator to join our dynamic non‑live production team. This role is integral to the smooth operation of our production processes, from initial development through to final delivery of branded, original, digital, partner and other multi‑stream content. The successful candidate will work closely with the Production Manager and editorial team to provide essential administrative support, creative problem solving, finance work, shoot and event planning, and ensure that all logistics are efficiently managed.
Key Responsibilities And Accountabilities
* Work closely with the Production Manager and editorial team to provide administrative support, ensuring logistics run smoothly from development to delivery.
* May be required to travel to some international and domestic location shoots and will be the point of contact for the production team and suppliers on site.
* Plan and book travel and accommodation for the production team, including arranging carnets and visas when required.
* Produce call sheets for all shoots in a timely manner and work with producers to create risk assessments.
* Book crew and equipment.
* Track costs and keep the cost report regularly updated with Production Manager and Accounts Assistant.
* Process invoices and create job postings and work orders on Fieldglass for all resources and freelancers.
* Create Albert carbon footprints for every shoot.
* Work closely with producers and Production Manager on crewing & schedules.
* Troubleshoot and deal with ad‑hoc production queries/duties within the department in conjunction with the Production Manager.
* Carry out any other duties that are within the scope and purpose of the job.
Knowledge And Experience
* Previous experience within the production environment, demonstrating knowledge of international shoots.
* Excellent interpersonal and communication skills (written and verbal).
* Proven organisational skills.
* Basic knowledge of production workflows.
* Understanding of different file delivery and storage formats.
* Knowledge of budget processes and implications.
* Familiar with current insurance requirements.
* Experience organising national and international travel.
* Experience preparing risk assessments, in conjunction with producers.
* Experience setting up single‑camera shoots.
* Experience raising purchase orders and processing invoices, including cost tracking.
Skills And Abilities
* Excellent communication skills (written and verbal).
* Excellent interpersonal skills (tact, diplomacy, discretion).
* Skilled team player; able to work well and remain calm under pressure.
* Excellent organisational and time‑management skills.
* Good working knowledge of Microsoft Office (PowerPoint, Excel, Word).
* Passion for sport and the live events environment.
* Experience completing or supporting production risk assessments.
* Good understanding of health & safety requirements, supported by relevant training.
* Working knowledge of SAP, Fieldglass, or similar systems.
* Proficiency in Microsoft Word, Excel, and Outlook.
Working Conditions
* Fixed‑term contract, May – November 2026.
* Role based at Stockley Park, Uxbridge.
* Occasional travel to location shoots and golf events; travel both domestic and international.
* Weekend work and unsocial hours possible.
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