Main area Finance Grade Band 3 Contract Permanent Hours Full time – 37.5 hours per week (Work at least 3 days per week from the office) Job ref 186-148-26-CS
Employer: Nottinghamshire Healthcare NHS Foundation Trust, Employer type: NHS, Site: 200 Lichfield Lane Town Mansfield. Salary: £24,937 – £26,598 per annum (pro rata for part time). Salary period: Yearly. Closing 10/03/2026 23:59
Payroll Assistant Officer
Band 3
Job overview
An opportunity has arisen for a Payroll Assistant Officer to work within the EMAS Payroll and Pensions Team, supporting our collaboration with East Midlands Ambulance Service.
You will work within a team of Payroll and Pensions professionals providing a comprehensive Payroll and Pensions service.
Main duties of the job
Assist with the provision of a responsive, courteous and professional Payroll service ensuring the Department maintains its high level of accuracy and service.
Have substantial experience in an NHS Payroll Office in a similar capacity, and have extensive experience of using the ESR system.
A knowledge of and ability to apply both National and Local Terms and Conditions in the calculation of remuneration.
Interpret and process prime documentation and analyse the outcome in line with set procedures and identify any errors. To resolve faults that have been highlighted as a result of this process.
Be able to provide and receive complex and sensitive information orally, in writing and electronically to and from all employees, external agencies and members of the Payroll Department.
Ability to plan, organise and prioritise your own workload to ensure accurate production of Payroll related work.
To assist in the production and analysis of Payroll data using ESR and Excel Spreadsheets.
Working for our organisation
#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.
We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We offer a variety of employee‑led staff networks, including Equality, Diversity, and Inclusion (EDI) groups; the Green Champions network; the Freedom to Speak Up network; the Health and Wellbeing Champions network; and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.
The health and wellbeing of our colleagues is a top priority. We invest significantly in this through our in‑house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.
The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net‑zero commitment.
Detailed job description and main responsibilities
You will be responsible for the accurate completion of an allocated section of the EMAS Payroll. This covers all aspects of the Payroll function, including the calculation of remuneration in line with relative Terms and Conditions, whilst adhering to statutory regulations in respect of PAYE, National Insurance, SSP and SMP etc., the Trusts Standing Financial Instructions and Payroll Procedures.
Please note that this post does not meet the pay level required for a Skilled worker visa. Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa. Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £26.40 (standard) or £54.40 (enhanced), this cost will be deducted from your salary over the first 2 months of employment. You are encouraged to enrol for the DBS Update Service. An annual fee of £16 per year applies.
Person specification
Qualifications
* NVQ3 in a finance related subject or equivalent knowledge or experience
* Maths and English GCSE or equivalent
Experience
* Experience in an NHS Payroll environment in a similar role
Knowledge
* Experience in an NHS Payroll environment in a similar role
* Knowledge of National and Local Terms and Conditions in relation to Payroll
* To have a working knowledge of the new GDPR Regulations
* Extensive knowledge of ESR
Skills
* Good level of numerical and analytical skills
* To be computer literate, with a good working knowledge of Excel
* Ability to plan, organise and prioritise own workload. To have a good level of organisational skills
* Be a team player, with a flexible and adaptable attitude
Values and Behaviours
* All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust, Honesty, Respect, Compassion, Teamwork
* All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust’s expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation
Additional Information
* We reserve the right to close the post early once we have received a sufficient number of applicants.
* The Trust believes in treating everyone with dignity and respect and encourages applications from all sectors of the community. We guarantee an interview to candidates with disabilities who meet the minimum essential criteria.
* In submitting an application form, you authorise Nottinghamshire Healthcare NHS Foundation Trust to confirm from your previous or current NHS employer and other prior employers; previous NHS service details and personal data held about you. This data will be transferred using NHS Electronic Staff Record and third party systems via an automated process and only used for the purposes of obtaining and maintaining accurate employment records, should you be appointed to the post. Should you require any further information please refer our Privacy Policy shown on the Trust website, please click here for more information.
* For eligible posts, DBS disclosures are mandatory before commencement of employment. If you are in a position that is deemed a regulated adult and/or child care role, you will not be able to start your employment until we have received a satisfactory DBS Disclosure. The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. Convictions which would otherwise be considered as 'spent' will also be checked as part of an Enhanced DBS Disclosure.
Employer certification / accreditation badges
Name: Yvonne Daines
Job title: Payroll Processing and Development Officer
Email address: yvonne.daines@nottshc.nhs.uk
Telephone number: 01158 659841
Yvonne Daines - yvonne.daines@nottshc.nhs.uk - 01158 659841
If you have problems applying, contact
Address: Duncan Macmillan House
Porchester Road
Mapperley
Nottingham
Nottinghamshire
NG3 6AA
Telephone 0115 667 0369
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