Summary Of The Role
The Executive Assistant will play a dual role:
* Providing high-quality executive support to the Principal and Executive Leadership Team, enabling them to operate efficiently and strategically.
* Assisting the Principal, the Director of Finance and Operations and the Chair of the Trustees with the administrative operations of the Board of Trustees and its subcommittees.
This is a pivotal role requiring strong organisational skills, attention to detail, discretion, and the ability to deliver proactive executive assistance.
Key Responsibilities
Executive Support
* Provide comprehensive administrative and executive support to the Principal and the Director of Finance and Operations (the Clerk), including diary management, correspondence, travel, and meeting arrangements.
* Support the senior leadership team with scheduling, coordination, and preparation of key documents and reports.
* Manage the flow of information to and from the Principal and leadership team, ensuring priorities are addressed promptly.
* Assist in the preparation of presentations, reports, and briefing papers.
* Maintain confidentiality and exercise discretion at all times.
Governance and Compliance Administration
* Support the Clerk with the day-to-day administration of the work of the Board of Trustees and its committees.
* Assist the Clerk with the preparation and management of agendas, papers, and minutes, ensuring they are delivered in a timely and accurate manner.
* Monitor the Board and Sub-committees’ compliance on governance, regulatory matters, and best practice, as directed by the Clerk and the Principal.
* Assist with the maintenance of records of governance activity, membership, and statutory filings.
* Assist the Chair of the Trustees with timely and relevant communication with the executive.
Experience & Skills
Essential
* Experience providing executive or senior administrative support at leadership level.
* Excellent organisational, planning, and time management skills.
* Strong written and verbal communication skills, including minute-taking.
* Ability to handle confidential information with integrity.
* High level of IT proficiency (Microsoft Office Suite, digital board portals, etc.).
* Ability to work independently, use initiative, and manage multiple priorities.
Desirable
* Understanding and empathy with the education sector.
* Familiarity with regulatory frameworks (e.g., Charity Commission, Companies House, DfE, OfS, ISI etc.).
Key Attributes
* Professional, calm, and resilient under pressure.
* Diplomatic and able to build effective relationships at all levels.
* Detail-oriented but able to see the bigger picture.
* Flexible and adaptable to changing priorities.
* Discretion when dealing with sensitive institutional matters.
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