About the role
The Accounts Payable Finance Officer – West is responsible for ensuring accurate, timely, and compliant processing of Accounts Payable activities across the region. The role acts as the primary interface between suppliers, internal stakeholders, and the AP processing team, ensuring strong relationships, clear communication, and smooth end to end payable operations.
This position supports the continuous improvement of AP processes, promotes adherence to standard operating procedures, and ensures high-quality financial data is available for decision making.
Key Responsibilities Include:
Accounts Payable Operations
* Ensure timely compilation and submission of all payment runs working closely with treasury team.
* Coordinate with the offshore AP processing team to manage invoice workflows, escalations, and urgent payment requests.
* Taking ownership of key supplier ledgers and maintaining good working relationships with both the supplier and Internal stakeholders.
* Oversee accuracy of automated invoice scanning system and providing resolution for held invoices.
* Maintain control of AP inbox managing all incoming correspondence and providing timely response.
* Act as the central point of contact for all UK, European and South African stakeholders regarding Accounts Payable enquiries, status updates, and issue resolution.
* Maintain productive relationships with suppliers, offshore team, procurement, and finance staff.
* Guide internal staff on correct AP processes to ensure efficient and timely processing.
* Establish and manage relationships with third party service partners to drive continuous improvement.
* Work with offshore Accounts payable team and onshore finance teams to complete and clear all supplier Ledger reconciliations.
* Ensure AP actions, decisions, and communications are accurately recorded and documented in line with audit and governance requirements.
* Support adherence to standard operating procedures and contribute to improvements where required.
* Ensure compliance with internal control frameworks, payment policies, and approval authorities.
Process Improvement & Reporting
* Provide clear, accurate, and relevant reporting in line with finance governance requirements.
* Support training and onboarding of internal stakeholders regarding AP processes and systems.
What You’ll Bring:
* Experience with JDE or Oracle (desirable but not essential).
* Tertiary studies in Accounting, Finance, or Business (advantageous but not required).
* Strong communication skills with the ability to build trust and credibility across multiple teams
* Proven experience managing competing priorities in a fast paced environment.
* Prior experience working with offshore teams
* Ability to interpret financial information and resolve AP issues proactively.
* High attention to detail with a commitment to accuracy and accountability.
* Proficiency in AP processes with ability to own end to end cycle of invoice to payment.
* Strong problem-solving skills and willingness to identify and resolve issues.
Other Requirements
* Some out of hours work (calls with Australian time zones).
* Occasional travel may be required.
Why Join Us?
Vinarchy is a home for passionate people to do their very best work. We believe in empowering our people and celebrating success.
We offer a competitive rewards package and the opportunity to work with a world‑class team.
You will also have access to:
* Annual wine allowance and access to unique wine specials
* Flexible working (Up to 2 days working from home)
* Start your weekend early with our Fast Friday finishes!
* Modern office located Bristol
* Go Beyond Day – make a difference in your local community
* Access to an extensive online learning library
* Private Health Insurance Discounts & Annual Flu Vaccination Program
* Employee Assistance Program & Various exclusive employee discounts
At Vinarchy we are dedicated to building a diverse, dynamic and inclusive culture. Prospective candidates will be required to provide proof of legal work rights and undertake relevant pre‑employment screening to verify eligibility and suitability.
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