Role Summary
The Personnel Logistics Coordinator is required to source suitable Trades personnel for the onshore and offshore projects and provide a full logistics coordination service, both during office hours and out of hours, ensuring that all contractors, employees and vendors comply with company and client requirements.
Responsibilities
* Acts as focal point for nominated project in relation to the movement of personnel for onshore and offshore
* Books and reserves appropriate transport and ensures that all personnel have correct check‑in details and/or mobilisation details
* Liaises with client Heli Admin and Project Aviation Coordinators to book seats on flights offshore
* Ensures that personnel have the correct documentation and competencies and comply with client/company requirements to be able to travel to desired location
* Ensures competency records remain up to date and renewals are advised in adequate time
* Updates the personnel logistics system, rotas and mobilisation tracker in line with emergency response procedures and issues to clients and projects, as appropriate
* Ensures all offshore and site‑based personnel receive appropriate inductions and pre‑job briefs prior to mobilisation
* Manages PPE stock within office and ensures personnel receive appropriate PPE prior to mobilisation
* Participates in an out‑of‑hours On‑Call rota service
* Creates, maintains and updates trade personnel files
* Ensures training course requests are raised and approved in conjunction with the L&D Coordinator and that PO’s are raised via the procurement team
* Tracks training expiry dates, and ensures renewals are completed / arranged within a timely manner
* Provides information for internal and external audits as required
* Assists with recruitment of competent, qualified offshore and site‑based trades personnel as per advised requirements and through formal approval channels
* Liaises with Construction Manager and PRP’s on a regular basis regarding current and future recruitment requirements
* Raises and issues Service Agreements, ensuring renewals are issued in a timely manner
* Ensures contractor company details and insurance certificates remain up to date and are recorded on file
* Ensures pre‑employment requirements are met, including reference and other background checks
* Ensures end‑of‑trip personnel reviews are conducted and saved to file
* Responsible for ensuring professional development is maintained and identified competency requirements are undertaken in a timely manner
* Adheres to the Company Integrated Management System
* Complies with Quality Assurance, Health and Safety and Environmental Policies
* Demonstrates and promotes PD&MS QHSE principles and leads by example
About You
Qualifications
* HNC in a technical, business or administration subject
* Educated to National 5 level or equivalent with a pass in English
Experience / Competence
* Demonstrable experience in a similar role
* Competent in the use of MS Office applications
* Experience in recruitment of trade personnel
* Excellent written and spoken English
Personal Attributes
* Go the extra mile
* Empower our people
* Engage our partners
* Step up and deliver
If this sounds like you, then you could be a perfect fit.
Diversity & Inclusion
We welcome applications from all persons regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran or disability status.
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