Our leading investment banking client is looking for an Executive Assistant on a 6 month contract, inside IR35, with a view to extend further.
Please note this is a floating role which will require you to work with a number of executives inside the bank.
Key Responsibilities
* Diary management to allocated Executive Managers: Act as gate keeper, maintain, organise and plan ahead to ensure the smooth running of day to day
* Pay attention to any changes or amendment of schedule and make sure your Executive is informed in a timely manner.
* Leverage your knowledge/experiences to take initiative in better organising the diary and plan/think ahead in advance to avoid delay/issues.
* Be ready to question meeting to organize and raise alternative ideas proactively when appropriate
* Coordinating with other Exec assistants internal and external, to understand management whereabouts and to provide seamless cover at all times
* Arranging weekly management meetings: collecting slides, prepare agenda using Powerpoint/pdf and distribute them via email/SharePoint
* Screening and prioritizing phone calls and emails
* Coordination of conference calls (internal and external) and appropriate meeting room bookings in accordance with internal systems based on requirements
* Booking Business trips including the organisation of transport, travel itineraries and visa requirements by following the bank policies and procedure
* Organising internal Townhalls, off and on-site seminars, gathering for your Executive managers
* Ensuring all expenses has been processed following the Group and Global Markets procedure and policies
* Anticipate needs and proactively addressing them
* Building and maintaining professional relationships
* Demonstrating strong organizational and multitasking skills
* Providing seamless support while working from Home
* Being responsive and available
Knowledge, Skill and Experience
* Executive Assistant experience within financial services
* Understanding of Compliance and Regulatory requirements
* Skilled in the use of a range of standard computer software, eg Microsoft Office, email.
* Good written and oral English language skills
* A focus on accuracy and attention to detail, coupled with the ability to spot errors and use a common-sense approach to prioritising workload.
* Ability to build and maintain effective working relationships
* Excellent communication and interpersonal skills
* Strong organisational and time management skills
* Ability to juggle many tasks at the same time
Guidant, Carbon60, Lorien & SRG - The Impellam Group Portfolio are acting as an Employment Business in relation to this vacancy.