Office and Facilities Manager (Part-Time)
Office and Facilities Manager (Part-Time)
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About The Role
Variety is looking for an experienced Office and Facilities Manager who is proactive and highly organised to oversee the smooth day-to-day running of our office environment. This role blends operations, facilities management, and a bit of people-first thinking—ensuring the workspace is safe, efficient, and enjoyable for everyone. We own our building in Camden which has three floors and we intend to rent out one of the floors (one floor is c2,628sq feet). This role requires management of office building matters, tenants and general office management including assistance to CEO.
About The Role
Variety is looking for an experienced Office and Facilities Manager who is proactive and highly organised to oversee the smooth day-to-day running of our office environment. This role blends operations, facilities management, and a bit of people-first thinking—ensuring the workspace is safe, efficient, and enjoyable for everyone. We own our building in Camden which has three floors and we intend to rent out one of the floors (one floor is c2,628sq feet). This role requires management of office building matters, tenants and general office management including assistance to CEO.
About Variety
Variety, The Children’s Charity provides practical, life-changing support to disabled and disadvantaged children across the UK. There are currently 4.3 million children living in poverty in the U.K, with 600,000 children both disabled and living in poverty. Variety’s programmes make an immediate and lasting difference to disabled and disadvantaged children and young people by directly improving their wellbeing and quality of life. As well as improving physical and mental health, Variety’s support enables children to reach their full potential.
In 2024, His Majesty King Charles III graciously accepted the Patronage of Variety, the Children's Charity. This historic milestone coincided with Variety’s 75th anniversary and stands as a testament to the trusted role that Variety plays as a national children's charity meeting the needs of the UK’s most vulnerable children and young people.
Key Responsibilities
Office Management:
* Oversee daily office operations and maintain a professional, welcoming environment.
* Act as the primary point of contact for office-related vendors (cleaning, supplies, security, etc.).
* Manage office supplies inventory and place orders when necessary.
* Support onboarding/offboarding processes from a facilities perspective
* Handle incoming mail and deliveries and ensure efficient distribution.
* First point of contact for calls, visitors, and general office inquiries.
Governance
* Assistance to CEO with diary coordination, organisation of events, meetings, and in-office gatherings.
* Coordination of finance committee and Trustee meetings
* Minute taking at meetings as required
* Administrative assistance as required
Facilities Management
* Oversee building maintenance, safety procedures, and office infrastructure.
* Liaise with tenants, building management, and external contractors to ensure facilities are well-maintained.
* Monitor and manage office budgets related to supplies, utilities, and maintenance.
* Ensure compliance with health and safety regulations; manage risk assessments and fire safety drills.
* Lead sustainability initiatives within the office (e.g. recycling, energy-saving practices).
* Ensuring health and safety compliance for staff including being the fire marshal
Cost management
* solicit and compare competitive quotes for office services and building making recommendations based on quality, reliability, and value.
* Negotiate contracts to optimise costs without compromising service standards.
* Proactively identify areas for cost reduction or improvements.
Administrative & Support
* Maintain records of office leases, utilities, and insurance policies.
* Manage access control systems and office security.
* Support leadership with general administrative tasks when required.
* Create and maintain facilities manuals, process documentation, and onboarding guides.
Other
* Health and safety duties including fire marshal- training will be provided.
* Undertake any other duties that may from time to time be required.
Essential
SKILLS, KNOWLEDGE AND PERSONAL ATTRIBUTES
* Proven experience as an Office and Facilities Manager, or similar role.
* Strong organisational and multitasking skills.
* Excellent communication and interpersonal skills.
* Problem-solving attitude with a high attention to detail.
* Familiarity with office software (e.g. MS Office, Teams)
* Knowledge of health and safety standards and regulations.
FURTHER INFORMATION
* Limited travel around the UK may be required.
* Variety, the Children’s Charity, is committed to safeguarding and promoting the welfare of children and vulnerable adults.
* Variety, the Children’s Charity, is committed to the principle of equality regardless of race, ethnic or national origin, religious belief, political opinion or affiliation, sex, marital status, sexual orientation, gender reassignment, age, or disability. It is the responsibility of employees to apply Variety’s Equal Opportunities and Health and Safety Policies in their own area of responsibility and in their general conduct.
* Proof of eligibility to work in the UK is required.
How To Apply
Please submit your CV with a covering letter explaining why you’d make a great candidate for this role.
Applications will close at 5pm on Friday 23rd May with interviews taking place week commencing 2nd June 2025. Please let us know if you have any accessibility requirements or need any adjustments for the interview
EQUALITY DIVERSITY AND INCLUSION
Inclusion is one of our key values and it is our ambition to recruit great people from diverse communities.
We welcome and encourage applications from suitably qualified candidates regardless of age, disability, sex, gender reassignment/identity, sexual orientation, pregnancy/maternity and or marriage/civil partnership status, race, religion or belief.
Please let us know if you have any access requirements which we might need to consider in relation to the selection process.
Seniority level
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