Overview
Office Assistant, Registrar's Office – $8.00/hour
Position Information: Position Type: Student; Department: Registrar's Office (2510); Campus: Main Campus (Grantham); Supervisor: Marilyn Bellesfield; Work Period: Academic Year 2025-26; Hours Per Week: 10; Duration of Appointment: Fall; Work Schedule: Flexible shifts available between 8:00 a.m. and 5:00 p.m. Monday–Friday.
To apply for the position, please click the Apply for this Job link. To bookmark for later review, click Bookmark this Posting. To print a copy for your records, click Print Preview.
Responsibilities
* Answer phones and assist visitors to the office; address students, faculty, parents and other inquiries related to academic policies and procedures as appropriate.
* Distribute and file forms and correspondence.
* Shred documents according to the cycle of appropriate record retention.
* Scan and index documents, including but not limited to grade rosters, changes of grades and academic transcripts.
* Assist office members with special projects, general office workflow and data maintenance.
* Maintain consistent and reliable attendance.
* Query and update student education records in Banner, including demographic information, registration and academic history.
* Maintain knowledge of Banner, Self-Service Banner, FALCON Link, Dynamic Forms and Degree Works to help field questions from students, faculty and parents.
Qualifications
Essential: Personable, friendly and professional attitude and appearance; detail-oriented and organized; working knowledge of basic computer skills (e.g., MS Word and Excel) and willingness to learn other programs; ability to alphabetize, file and record information accurately; answer phones and appropriately handle visitors with questions; maintain confidentiality of student information in accordance with University policy and legal requirements (e.g., Family Educational Rights and Privacy Act).
Preferred: Previous experience working in a professional office environment.
Dress Code
Dress and shoes should be clean, neat and appropriate for a professional office setting.
Special Working Conditions
Preferred ability to lift approximately 25 pounds; candidates willing to work full-time hours (Monday through Friday, 8:00 a.m. to 5:00 p.m.) over the summer months are preferred.
Background Check
No
Primary Duties
* Distribute and file forms and correspondence; answer phones and assist visitors with inquiries related to academic policies and procedures.
* Shred documents according to record retention cycles.
* Scan and index documents (e.g., grade rosters, changes of grades, academic transcripts).
* Assist with special projects, general office workflow and data maintenance.
* Maintain consistent and reliable attendance.
* Query and update student education records in Banner; knowledge of Banner, Self-Service Banner, FALCON Link, Dynamic Forms and Degree Works to help field questions.
Secondary Duties
* Assist with special events such as Commencement and new student registration.
* Other duties as assigned.
Open Until Filled: Yes
Application Deadline: Quicklink for Posting https://jobs.messiah.edu/postings/29384
Required and Optional Documents: Required Documents | Optional Documents
* Cover Letter/Letter of Interest
* Letter of Interest
Contact
Human Resources: One University Avenue Suite 3015 Mechanicsburg PA 17055; 717-796-5300
Student Employment: One University Avenue Suite 3015 Mechanicsburg PA 17055; 717-796-1800 x.2900
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