Job Description
This is a brand new position supporting the Projects Director of CheckFire Ltd and the Board of Directors.
This is a fast-paced and varied role that requires exceptional multitasking skills, strong attention to detail, and the ability to prioritise tasks across multiple projects. The Executive Assistant will provide high- level support to the Strategic Projects Director and act as a key point of contact for diary management, administrative support, and coordination of day-to-day business operations. This role also supports executive duties for the Board of Directors.
Duties:
* Act as a gatekeeper, coordinator and liaison across internal and external stakeholders
* Proactively manage the Strategic Projects Director’s diary, appointments and meetings
* Coordinate travel, accommodation and logistics for domestic and international travel
* Act as key point of contact for diary management, administrative support, and coordination of day-to-day operations
* Manage incoming communications, flagging urgent matters and drafting responses for approval as appropriate
* Prepare agendas, take minutes, and follow up on action items from meetings as requested by the Strategic Projects Director
* Assist in the planning and execution of special projects, tracking progress and ensuring deadlines are met
* Handle confidential and sensitive information with discretion
* Support with duties, including document control, email inbox management and associated activities
* Ensure deadlines are met and reporting from other departments is received in a timely manner
* Assist with interpreting and collating reports and updating strategic reporting dashboards
* Approve invoices and expenses as and when required, as directed by the Strategic Projects Director
Board Duties:
* Organise Board meetings for shareholders, including venue and any arrangements needed e.g. lunch
* Ensure completion of the Board pack and distribution to the Board members and non-executive directors
* Ensure the agenda for the Board meeting is completed and circulated to all
* Organise Shareholder meetings for Board members and strategic partner meetings as and when required
* Support the Board with the collation and reporting of Strategic Risk reporting documentation. This will include managing SLT deliverables and ensuring risk reporting is updated and well-presented.
Experience:
The successful candidate should have:
* Excellent organisational and multitasking skills, with the ability to prioritise effectively
* Strong communication skills (written and verbal), confident in liaising with senior stakeholders
* Proficiency in Microsoft Office (Word, Excel, Outlook) and task management software
* A proactive, problem-solving mindset with high attention to detail and accuracy
* Ability to work independently and manage multiple priorities under tight deadlines
* The ability to research, digest, analyse and present material clearly and concisely
* Confidential and trustworthy, organised with a methodical approach
* Ability to perform tasks with precision and attention to detail and accuracy, resulting in minimal error
Benefits:
* 25 Days Holiday + Up to 3 for Christmas Shutdown + Bank Holidays
* Profit Sharing - Earn a % of your annual salary (Paid quarterly dependant on financial results)
* Access to EV Salary Sacrifice Scheme
* Employee Assistance Programme (EAP) + Access to Virtual GP appointments for you and your family
* Modern office spaces
* Free parking
* Employee engagement and wellbeing initiatives
* Pension Scheme with Royal London
If you are an enthusiastic individual looking to contribute to a growing business we encourage you to apply for this exciting opportunity as an Executive Assistant.