Owen Reed is looking for a Float Legal Secretary for a top law firm in London.
This is a hybrid opportunity with 4 days in the office and 1 day from home, joining a busy float team providing support across multiple departments.
Owen Reed is seeking an experienced and adaptable Float Legal Secretary with strong Family Law experience to join a leading law firm. This is an exciting opportunity to become part of a valued float team providing high-quality secretarial and administrative support across departments during periods of holiday, sickness or where additional support is required.
The Role
As Float Legal Secretary, you will provide broad secretarial and administrative support to fee earners, stepping into different teams at short notice and adapting quickly to varying workloads and priorities.
Key Responsibilities
* Provide high-quality secretarial and administrative support to fee earners across multiple departments
* Step into departmental support roles at short notice during absences or periods requiring additional support
* Prepare, format and proofread legal documents, correspondence and presentations
* Maintain physical and electronic files, including opening, closing and archiving matters
* Assist with case management systems, conflict checks and billing tasks
* Manage diaries and schedules for fee earners
* Handle administrative tasks including scanning, printing, binding, photocopying and related support
* Work confidently with fee earners at all levels and adapt quickly to unfamiliar work
* Support the efficient running of departments by offering assistance to colleagues where needed
Skills and Experience Required
* Strong Family Law experience is essential
* Previous legal secretarial experience within a comparable environment
* Excellent knowledge of legal terminology, procedures and relevant technology
* Passion for delivering exceptional client service
* Excellent attention to detail, accuracy and organisational skills
* Ability to work confidently and effectively under pressure
* Strong verbal and written communication skills, including professional phone etiquette
* High levels of discretion and ability to manage confidential information appropriately
* Ability to use initiative, adapt quickly and think laterally
* Self-motivated, proactive and able to organise work with minimal supervision
* Strong time management skills and a flexible approach to work
* Ability to build and maintain strong working relationships and contribute positively as part of a team
* Advanced technical skills in Microsoft Office, Zoom and Microsoft Teams
* Experience with SOS Connect, BigHand or Diktamen, Nuance/Kofax and iManage is advantageous, although training will be provided
* Fast and accurate typing speed of at least 65 words per minute
* Good business writing and numeracy skills
* Reliability and commitment to delivering work to a high standard