My large, well established London-based property management company is embarking on a major digital transformation programme. As part of this, they are undertaking the procurement and implementation of a new CAFM (Computer-Aided Facilities Management) system to support their expanding operational portfolio.
I am urgently an experienced IT Software Systems Procurement Analyst / Manager to lead the end-to-end selection process-including a structured RFI and RFP process-to ensure they choose a solution that is scalable, cost-effective, and aligned with our operational goals.
Role Overview
The chosen Candidate will own the complete procurement lifecycle for their new CAFM system, with a strong focus on managing a thorough RFI and RFP process. Working across the business, you will gather requirements, research the market, run competitive tendering, evaluate vendor responses, coordinate demos, and support final selection and negotiation.
Key Responsibilities
Lead and manage a structured RFI and RFP process for CAFM system procurement.
Run stakeholder workshops to gather granular business, operational, and technical requirements.
Document current and future-state workflows, data structures, and integration needs.
Build comprehensive RFI documentation to explore market capabilities and narrow down suitable vendors.
Develop detailed RFP packs, evaluation criteria, scoring frameworks, and response templates.
Analyse vendor submissions for technical fit, functionality, pricing, compliance, UX, and scalability.
Coordinate demos, technical deep dives, proofs of concept, and Q&A sessions with shortlisted vendors.
Provide structured comparisons and recommendations to senior leadership.
Support contract and commercial negotiations with the preferred supplier.
Produce key artefacts including business cases, requirements docs, scoring matrices, and transition plans.
Advise on implementation approach, risks, and change-management considerations.
If this sounds like you, you feel you have the skills and experience for the role, are happy to be on site in London 3 days a week and work inside IR35, please send an up to date CV for an immediate response and more information on a fantastic role with a truly great Client