We are a highly dynamic group enterprise with specialist market share across sectors including real-estate, recruitment and financial services. We pride ourselves on leading the way with highly skilled experts across our sectors, firmly placing us as the provider of choice for our clients and the commercial support they require.
About the Role
We are seeking a highly organised and proactive individual, to support our CEO and Co-Founder on a full time, permanent basis. As the CEO's Executive Assistant, your mission will be to build an environment of seamless efficiency that enables our CEO to focus on strategic responsibilities.
Ideally with a PE background, your track record should reflect experience in effectively engaging with Board members and C-level executives. If you are seeking an opportunity within a high-energy, fast paced environment characterised by rapid growth where one day doesn’t look like the other, this role may be the perfect fit for you.
Key Responsibilities
* Calendar Management: Efficiently manage CEO and their schedule, coordinating appointments, meetings, and travel arrangements to ensure optimal time management.
* Task Prioritisation: Assess and prioritise tasks to ensure that important deadlines and commitments are met, while proactively identifying areas for optimisation.
* Attention to Detail: Demonstrate unwavering precision, upholding the highest standards of accuracy and quality in all responsibilities.
* Proactive Problem-Solving: Anticipate the CEO's needs, streamline processes, and provide solutions in advance of issues arising.
* Communication: Act as a primary point of contact for CEO, screening and responding to emails, phone calls, and other forms of communication with professionalism and discretion.
* Information Management: Organise and maintain confidential information, files, and documents, ensuring accessibility and accuracy.
* Meeting Support: Prepare meeting agendas, materials, and follow-up on action items. Attend meetings as required, take minutes, and assist in implementing decisions.
* Project Assistance: Support the Co-Founder in various projects, conducting research, compiling data, and providing analysis as needed.
* Event Coordination: Assist in planning and coordinating events for the Co-Founder, both internal and external, to promote the firm and enhance relationships with clients and partners.
* Office Management: Manage day-to-day office operations, including ensuring the office is well-maintained and organized. Manage office supplies and equipment, including ordering and maintaining inventory. Work with external contractors and services (delivery service, photographers, phone company etc.)
The Ideal Candidate
* Minimum 3 years’ experience as a c-suite EA within a PE/FS/professional services environment
* Excellent organisational and multitasking skills.
* Strong written and verbal communication abilities.
* Discretion and confidentiality in handling sensitive information.
* Ability to work independently and collaboratively in a fast-paced environment.
* Proficient in Microsoft Office Suite.
* Experience with Salesforce is a plus.
With an excellent benefits package on offer, this is a fantastic opportunity for a highly experienced EA from within the PE/professional services environment to take the next step in their career.