Education centre administrator

Join our friendly and supportive Medical Education team as an Education Centre Administrator, playing a key role in the day-to-day running of a busy Education Centre within The Rotherham NHS Foundation Trust. You will provide a wide range of administrative tasks, supporting education and training activity for medical students, resident doctors and the wider multidisciplinary workforce, helping to create a professional, welcoming and well‑organised learning environment. This is a varied and hands‑on role where no two days are the same. You will work in the Education Centre providing administrative support to the Medical Education Team, coordinate room bookings, prepare teaching spaces, manage resources and providing a responsive front‑of‑house service to all users of the department. Working hours are 8am 4pm on Thursday and Friday. We are looking for a flexible, enthusiastic and proactive individual who enjoys working in a busy environment and contributing to a positive team culture. In return, you will be part of an engaging and welcoming team committed to supporting high‑quality education. This role offers a rewarding opportunity to contribute to medical education, helping to train, inspire and support the future healthcare workforce while ensuring excellent patient care standards are upheld.

Main duties of the job

Ensure the effective daily operation of the Education Centre by delivering a high‑quality administrative and front‑of‑house service to staff, students and visitors. You will coordinate room bookings, prepare teaching environments, and support a wide range of education and training activities across the Trust. Working closely with the Medical Education team, you will manage enquiries, maintain accurate records and databases, and ensure equipment, resources and facilities are ready for use. This role requires a flexible and enthusiastic individual who enjoys working in a busy environment and is committed to delivering a professional, welcoming and engaging service. You will build strong relationships with colleagues, internal departments and external partners to support the smooth delivery of education programmes. Working in medical education offers a unique opportunity to directly shape the future of healthcare. By supporting the training, development and wellbeing of medical students and doctors, you will contribute to ensuring healthcare professionals are equipped with the knowledge, skills and values needed to deliver high‑quality patient care. This is an ideal role for someone who is proactive, organised and motivated to make a meaningful difference.

Job responsibilities

Please see attached the job description and person specification for the full details about the role and the responsibilities.

Person Specification

Experience

• Significant demonstrable experience of working in an administrative/support role
• Experience of working in a Medical Education or Student environment
• Experience of making presentations, negotiation and influencing skills

Qualifications

• Nationally recognised qualification (eg NVQ or BTEC) in business/office administration at level 2 or above or equivalent experience
• GCSE Grade C/4 or above in Maths and English

Knowledge

• Knowledge of postgraduate training requirements
• In depth knowledge and application of the full suite of Microsoft Office applications
• Knowledge of a range of non‑routine work procedures
• Detailed knowledge of medical terminology and procedures

Certificates of Sponsorship

Certificates of Sponsorship

For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link below to check your eligibility. GOV.UK www.gov.uk

All band 2 roles are not eligible for sponsorship. The trust no longer supports HCSW band 3 roles with sponsorship

£25,760 to £27,476 a year per annum, pro rata