Join to apply for the Facilities Variation Coordinator role at Mitie Cleaning & Hygiene Services
Role Overview
The Workplace Facilities Coordinator manages and supports the Variation and Onboarding Process, ensuring all tasks are completed accurately and within required timescales.
Key Responsibilities
* Oversee onboarding and removal of assets/services from contracts.
* Review client-submitted variations, ensuring all necessary information and documentation are provided; promptly raise queries or challenges as needed.
* Assign actions to stakeholders, clearly outlining requirements and deadlines.
* Conduct regular review meetings with action owners to monitor progress and escalation issues that may impact delivery.
* Build and maintain professional relationships with clients and stakeholders.
* Support the Archibus Supervisor in system‑related tasks to ensure operational resilience.
* Assist with the addition and removal of services in the Archibus system.
* Manage routine and delegated matters on behalf of the Manager as required.
* Generate and share monthly reports on progress of variations and highlight any risks.
Skills And Attributes
* Strong verbal and written communication skills.
* High accuracy and efficiency in data entry.
* Advanced IT proficiency, including Office 365 applications.
* Commercial awareness and cost‑conscious approach.
* Professional conduct at all times.
* Willingness to undertake additional duties as required.
This job description is intended to give the post holder an appreciation of the role envisaged for this position and the range of duties undertaken. Specific tasks and objectives will be agreed with the post holder throughout the period of employment. The job description may be varied from time to time by the Company to reflect changes in the post holder's role and/or the needs of the business.
Benefits
Our market‑leading offering provides you with benefits that suit your lifestyle. We have a virtual GP on hand for you and members of your household, financial wellbeing assistance through our Salary Finance scheme, and access to a flexible lifestyle benefits platform, Choices. You can purchase extra holiday days, critical illness insurance, dental treatment or technology products at an affordable cost. Additional benefits include high street discounts through our MiDeals platform, a cycle‑to‑work scheme, life cover of up to four times your salary, enhanced pension contributions, a save‑as‑you‑earn scheme, and a Mitie Matching Share Plan.
We award our employees with Mitie Stars as recognition for their hard work. Cash prizes are available each month, and at the end of the year there is a chance to win a top prize of £10,000.
Our success is a direct result of the experience and quality of our people. Progressing your career is therefore a top priority for us, and we offer a diverse variety of training and development avenues via a wide selection of learning resources.
We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long‑term condition and need us to make any reasonable adjustments, changes or do anything differently during the recruitment process, please let us know by emailing Smriti Jasoria at smriti.jasoria@mitie.com.
About Mitie
Since 1987, Mitie’s 76,000 employees have been maintaining companies globally. We are the UK’s leading facilities management and professional services company, with clients ranging from household names in banking, critical government sites, hospitals and schools.
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