Office Administrator – Operations Portlethen, Aberdeenshire
Long-term PAYE Contract | View to Permanent
An established energy services and industrial solutions business supporting offshore and onshore operations is looking to appoint an experienced Office Administrator to join its Operations team in Portlethen.
This is a long-term PAYE contract role, offering stability from day one with a planned transition into a permanent position for the right candidate. The role plays a key part in ensuring the smooth coordination of personnel, training, compliance, and day-to-day operational support.
The role Working closely with the Operations team, you will provide comprehensive administrative support across personnel logistics, training, medical compliance, and general office activities. This is a varied, fast-paced role suited to someone who enjoys being at the centre of operational activity.
Key responsibilities include:
Coordinating medicals for offshore personnel
Arranging offshore training including BOSIET/FOET, MIST, drug & alcohol screening, audiometry and vaccinations
Supporting operations with travel and accommodation arrangements
Maintaining up-to-date personnel training and medical records
Monitoring visa status and relevant travel guidance
Recording timesheets and supporting time recording processes
General office administration including visitor management, stationery ordering and CRM support
Processing invoices and goods receipting within internal systems
Supporting ad-hoc operational and administrative requirements as neededWhat we’re looking for
Previous experience in an office administration or operations support role
Strong organisational skills with excellent attention to detail
Confident user of MS Office & Adobe.
Good communication skills and ability to work with multiple stakeholders
A proactive, self-motivated approach with the confidence to use your initiative
Flexibility to support the business during busy operational periodsExperience within energy, offshore, industrial, or service-led environments would be highly advantageous but is not essential.
With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients