Job Summary
To personally own the development of bid library and keep up to date with the latest responses to enable efficient bid response creation. To support the collation of responses to all stages of the bid process from pre‑qualification through to tender, presentation and negotiation. To support sales team bid activity through effective project management and administration support. To ensure all bid activity is accurately reflected on Salesforce.
Responsibilities
* Bid Production: responsible for the pre‑production of all bid documentation
* Track and monitor assigned bid activities
* Collate and format bid documents with version control
* Manage and track clarifications
* Comply with governance processes – Black‑Hat approvals, etc.
* Maintain all documentation for audit and quality purposes
* Assist the Sales team as needed
* Coordinate the sales process through prospect development, tender receipt, proposal, presentation and closing negotiations
* Ensure the company Black‑Hat process is accurately adhered to for all proposals
* Work with the Sales Director and sales team to construct winning bids that meet client needs
* Produce reports as required
* Keep the Sales Force database up to date with bid activity
* Promote personal development to ensure ongoing sales success
* Maintain and develop good employee relations
* Attend relevant training as nominated by your line manager
Person Specification
* Proven bid management experience
* Proficiency in Microsoft Office suite
* Experience creating well‑written bid responses
* Experience engaging at all levels to ensure successful outputs as part of a bid programme
* Relevant experience in sales and bid management
* Understanding of the tendering process
* Flexibility in approach to achieving required outcomes and starting new projects and bid assignments
* Ability to challenge others to keep a bid on course
* Ensure articulation of bid strategy into the bid
* Effective management of bid governance
* Review and assurance of the written submission
* Overview of the financial and commercial aspects of the bid
* Previous bid management experience
* Experience managing complex bid programmes
* Experience of project management
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