A unique opportunity to work closely with a founding member of a pioneering biotechnology company. This Executive Assistant role reports directly to the Chief Development Officer, and works closely with other members of the executive committee as well as the development, regulatory, and scientific teams.
The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to detail. This role is well-suited for an accomplished Executive Assistant with strong experience in healthcare or professional services; however, the fundamental quality we are seeking is a keenness to work and learn.
Given the dynamic nature of the executive landscape, we rely on executive assistants to be highly organised, flexible, and comfortable working in a fast-moving environment with shifting priorities. Strong judgement, discretion, and the ability to balance competing deadlines are essential. A proactive, solutions-focused approach is key, as is the ability to collaborate effectively as part of a wider team.
Responsibilities
* Support the Chief Development Officer (CDO) primarily and provide additional support to clinical and scientific team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
* Lead/support on delegated projects, monitoring progress, and providing regular updates as directed to support the Chief Development Officer (CDO)
* Involvement in detailed contract management, and in the annual budget process / quarterly updates
* Drafting, reviewing, and editing correspondence on behalf of the CDO
* Assistance with diary management/ professional and personal scheduling across multiple time zones, including agendas, mail, email, phone calls, and other company logistics
* Manage travel logistics and activities, including accommodations, transportation, meals, and expenses
Essential Requirements
* Bachelor’s degree or equivalent
* Excellent written and verbal communication skills
* Strong time-management skills and an ability to organise and coordinate multiple concurrent projects with competing priorities
* Detail-oriented with strong follow-through capabilities
* Proficiency with office productivity tools (Microsoft, Adobe) and an aptitude for learning new software and systems
* Ability to maintain confidentiality of information related to the company and its employees
* Willingness to travel domestically and internationally, sometimes with short notice
* Flexible team player, willing to adapt to changes and unafraid of challenges
* Ability to maintain confidentiality of information related to the company and its employees
Preferred Requirements
* 3+ years of experience in a fast-paced environment, ideally within
* healthcare or finance sectors, or as Executive Assistant
* Experience supporting senior executives/upper management, in particular in a high-growth startup
Compensation & Benefits
* Salary range: £55,000 – £65,000 depending on experience
* Private medical insurance
* Pension contribution
* 25 days annual leave + bank holidays
* Hybrid working
About IntraBio
IntraBio Ltd is an equal opportunities employer. We encourage applications from all backgrounds and do not discriminate under the Equality Act 2010 on the grounds of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race (including colour, nationality and ethnic or national origins), religion or belief, sex, or sexual orientation. If you need reasonable adjustments at any stage of the process, please contact legal@intrabio.com. We use fair, consistent selection methods and only assess against role-related criteria.