Overview
We are currently seeking a Receptionist to join our Belfast office. As a Receptionist, you will be the first point of contact for clients and visitors, providing excellent customer service and ensuring the smooth running of the reception area. This is a key role within the firm and requires a friendly and professional manner, exceptional communication skills, and the ability to handle a wide range of tasks in a fast-paced environment.
Responsibilities
* Meeting and greeting clients
* Answering, screening, and forwarding incoming phone calls of a busy switchboard
* Managing the reception area, ensuring it is clean and tidy at all times
* Managing meeting room bookings and maintaining the meeting room schedule, ensuring all boardrooms are set up for each meeting
* Liaising with other departments/facilities within the firm as appropriate to ensure all necessary equipment etc. is in place for meetings/functions
* Managing catering and supplier orders for meetings and events
* Assisting with administrative tasks, including sorting and distributing mail, ordering office supplies, and organising courier services
* Assisting with ISO, H&S, Fire Warden tasks & duties
* Assisting with ad-hoc administrative duties and any other tasks that may be required
Requirements
* Previous experience in a receptionist or customer service role
* Excellent verbal and written communication skills
* A friendly and approachable manner
* The ability to multitask and prioritise tasks effectively
* Proficiency in using Microsoft Office applications, including Outlook, Word, and Excel
* Strong attention to detail and the ability to maintain confidentiality
* An enthusiastic and proactive attitude
* A willingness to become a First Aider and Fire Warden. Training will be provided
* A knowledge of workplace Health & Safety and Fire Evacuation procedures is desirable
Experience in a professional services environment would be advantageous, but not essential. A&L Goodbody is committed to providing an inclusive and supportive work environment.
Office Hours
The reception and switch area opens at 8.00am and closes at 6.00pm. A rota system is in place, and flexibility is required to ensure this area is manned during these times.
The Firm
ALG is a leading Irish law firm with six international offices in Dublin, Belfast, London, New York, San Francisco, and Palo Alto. There are currently 116 partners and over 900 employees. The strong international and domestic business community in Ireland forms a valuable part of the ALG client base.
Accessibility
Accessibility: If you require any accommodation during the recruitment process, please contact us and we will work with you to ensure the best possible candidate experience.
Please note we are not accepting CVs from recruitment agencies at this time.
#J-18808-Ljbffr