The advertised Accounts Payable Clerk role will sit alongside the existing Accounts Payable Clerk, with shared responsibilities for the tasks listed below.
* Process purchase invoices and credit notes through Vantage, PTP, and Baan.
* Process intercompany invoices and credit notes through Vantage, PTP, and Baan.
* Review employee credit card expenses monthly.
* Administer engineers' expenses monthly.
* Process Bacs and manual payments in Baan and banking platform, ensuring approvals align with DOA.
* Post and allocate payments in Baan.
* Reconcile supplier accounts to statements monthly.
* Respond to AP queries and resolve discrepancies with suppliers.
* Set up and maintain supplier records.
* Handle AP month-end and year-end processing, including reconciliations and postings.
* Run AP aged creditor listings and clear debit balances.
* Manage general overhead accruals and prepayment postings.
* Perform intercompany reconciliations monthly.
* Assist with audit processes.
* Support AP payments forecasting and manage payments to meet targets.
* Ensure compliance with policies, procedures, and internal controls, including DOA.
* Maintain AP records and document processes.
* Perform other AP-related tasks and ad hoc projects.
This is a transactional role focusing on the day-to-day processes of accounts payable, requiring the ability to manage high volumes of work with a proactive approach. Preferred qualifications include professional certification (AAT) and at least 5 years of relevant experience. The role demands excellent attention to detail, communication skills, and the ability to work independently and as part of a team.
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