Office Administrator (Part-Time)
We are working with a well-established professional services organisation to recruit an Office Administrator to support their London office. This role will provide broad administrative support while overseeing the day-to-day running of office facilities.
This is a part-time position (0.6 FTE) with flexibility around working pattern (to be agreed), however the role is fully office-based.
Key Responsibilities
Office Administration
* Oversee the sourcing, replenishment, and maintenance of office supplies, equipment, and consumables to ensure smooth day-to-day operations.
* Coordinate and manage essential services including cleaning, waste disposal, confidential waste, and general maintenance.
* Proactively supervise the office environment, facilities, and relationships with external contractors.
* Ensure compliance with relevant regulations, including health & safety, PAT testing, and fire safety requirements.
* Support office moves, layout changes, and refurbishments, including sourcing and purchasing furniture.
* Manage incoming and outgoing correspondence (post, couriers, special deliveries, etc.).
* Maintain responsibility for office security systems, including access control, intruder alarms, and fire alarms.
Legal / Professional Services Administration
* Provide administrative support to fee-earning teams, including tasks such as billing support and new matter onboarding processes.
General Support
* Act as an on-site point of contact, supporting IT, HR, and other internal departments with administrative and coordination tasks.
Qualifications
* Ideally degree-educated, or educated to A-Level (or equivalent) with strong academic results.
* An administration or secretarial qualification would be advantageous.
Skills & Experience
* Previous experience within a professional services environment is desirable (legal sector experience beneficial but not essential).
* Strong IT skills, including Microsoft Office (Word, Excel, PowerPoint, Outlook).
* Experience with document management systems is advantageous.
* Excellent typing and document formatting skills.
* Highly organised with the ability to manage multiple priorities.
* A proactive attitude with a willingness to learn.
Personal Attributes
* Team-oriented with a flexible approach to supporting colleagues.
* Strong initiative and ability to work independently with appropriate guidance.
* Proactive, enthusiastic, and adaptable.
* Calm and composed under pressure, with strong time management.
* High level of accuracy and attention to detail.
* Confident communicator, both written and verbal.
Additional Expectations
* Act in line with company values and professional standards.
* Adhere to all internal policies and regulatory requirements, including anti-money laundering procedures.
* Commit to ongoing professional development (CPD).
* Maintain flexibility to support business needs, including occasional additional hours where required.
Additional Information
* Department: Office Services
* Employment Type: Permanent, Part-Time
* Location: London
* Working Pattern: Onsite
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