Personal Assistant - German Speaking Salary: £35,000 - £37,000
24 Month Contract
Based in Hammersmith
Office Based (after 6 months, hybrid working will be available)
An international religious society based in Hammersmith is seeking a Personal Assistant to provide comprehensive secretarial and administrative support to the Provincial. Looking for a proactive and organised individual with experience in diary management, drafting letters and newsletters and handling general day-to-day administrative tasks. This is a 24-month contract role, offering the opportunity to work in a supportive, international environment. A good level of German is required.
Duties include:
Manage the Provincial's diary, organise internal and external meetings, and coordinate domestic and international travel and accommodation.
Prepare, proofread, and format documents, spreadsheets, presentations, and correspondence on behalf of the Provincial.
Maintain accurate records and efficient filing systems for reports, emails, and Sister information.
Act as first point of contact for emails, phone calls, and office visitors, providing support with patience and professionalism.
Work closely with the Operations Manager and office team to ensure consistent support and cover for the Provincial.
Build and maintain strong relationships with Sisters and colleagues across the Province of Central Europe and the Islands.
Contribute to planning and organising events, assemblies, and chapters.
Maintain confidentiality at all times and assist in developing improved systems and ways of working.
Communicate regularly with the Generalate in Rome and support international correspondence as requiredExperience & Skills:
An experienced PA, comfortable working in a small office.
Highly organised, able to multitask, and proficient in MS Office (Word, Excel, PowerPoint).
A strong communicator in English, with a good level of German.
Someone who builds positive relationships with colleagues and Sisters.
Skilled at managing priorities, creating timelines, and improving systems.
Experienced in charities or small organisations, and sympathetic to the ethos of Catholic Religious communities.Benefits:
28 days holidays + BH
Company Pension
Hours - Mon- Fri 9 am-5.00 pm
Primarily office based. After a six-month probation period, hybrid working will be possible when the Provincial is travelling. However, you should be willing to work in the office as needed to support the team.Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.
We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.
PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK