Key Responsibilities
* Act as the main point of contact for all CCL hire enquiries and orders.
* Support the development and growth of CCL’s hire business.
* Build and maintain strong relationships with hire clients and external stakeholders.
Asset Tracking and Monitoring
* Oversee the day-to-day operation of CCL’s asset management system and hire processes.
* Track all company assets including their location, usage, condition, and maintenance schedules.
* Oversee the arrival of new assets into the warehouse, ensuring timely and accurate logging in the asset management system.
* Identify newly acquired equipment and ensure correct documentation is recorded on the asset system.
Financial Controls and Compliance
* Implement and maintain internal controls to safeguard company assets and ensure accurate financial reporting.
* Liaise with CCL’s finance team on procurement, purchase orders, and hire invoicing.
* Maintain a database of external suppliers and develop relationships to ensure optimum value on purchases.
* Ensure compliance with relevant accounting standards, including IFRS where applicable.
Asset Lifecycle Management
* Manage the full asset lifecycle from acquisition, through operation and maintenance, to disposal.
* Work closely with the warehouse team to ensure seamless asset flow from acquisition to hire.
* Co‑ordinate the return of items from hire and oversee necessary cleaning, maintenance, or repair.
* Assist the wider Production Team in procuring new stock where necessary.
Audits, Inspections, and Loss Prevention
* Conduct and support regular stock checks, audits, and physical inspections to verify asset presence and condition.
* Report any discrepancies or shortfalls within specified timeframes to the Production Asset Manager.
* Develop and implement strategies to safeguard assets from loss, theft, or misuse.
Data Accuracy and Systems
* Maintain accurate data entry and stock records within the asset management system.
* Build hire orders and picking lists using the asset system.
* Work with the Production Asset Manager and Producing Team to ensure content allocation systems are accurate and up to date.
* Collaborate with the Production Technical Project Manager to ensure all technical asset ‘packages’ are accurately recorded on CCL’s asset management system.
Candidate Profile
The ideal candidate will bring a blend of operational experience and commercial awareness, including:
* Demonstrable experience in asset control, hire co-ordination, warehouse operations, or a related field.
* Strong working knowledge of asset management systems and inventory software.
* Understanding of the events industry and the technical/logistical requirements of large-scale projects is preferable but not essential.
* Proven ability to manage multiple projects in a fast-paced, time-critical environment.
* Client-facing experience with confidence in communicating with a wide range of stakeholders.
* Familiarity with financial controls, procurement processes, and supplier management.
Skills and Competencies
* Excellent organisational skills and a methodical approach to managing complex workloads.
* Strong analytical abilities with the capacity to process large volumes of information accurately and quickly.
* Effective communicator, comfortable working with internal teams, external partners, and clients.
* Highly motivated, with the initiative to work independently as well as collaboratively.
* Proficiency in Microsoft Office, particularly Excel, and experience with database or asset management platforms.
* Sound decision-making skills with strong attention to detail.
Working Arrangements
Core working hours are Monday to Thursday 9:00am–5:00pm and Friday 9:00am–4:30pm. However, during busy periods, hours and days may vary with time off in lieu offered at the discretion of the Head of Production. Flexibility around working hours is essential, and anti-social hours and weekends will be required at times.
This role may involve national travel to operational sites across the UK.
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