Job Description
About Akkar
Akkar is a high-growth specialist recruitment firm operating across defence, aerospace, space, autonomy, and robotics. We work with world-class clients across the UK, Middle East, and North America, and we're scaling fast. Our office is the engine room behind that ambition — and we want it to feel like it.
We're looking for a sharp, proactive Office Manager to own the physical environment so our team can focus entirely on doing what they do best. This isn't a passive role. We want someone who takes pride in a well-run office and brings genuine energy to making it a great place to work.
The Role
Contract: Part-time, 1–2 days per week
Location: 10 Hove Business Centre, Hove, BN3 6HA
Reports to: CEO / Operations Lead
Salary: £26,500 per annum, prorated to 1-2 days per week
What You'll Own
1.Facilities & Maintenance
* Manage and review all contractor relationships — cleaners, painters, plumbers, electricians — including booking, access, and annual pricing reviews
* Be the primary point of contact for 20Six regarding flood mitigation planning and any building-related issues
* Contract and schedule external window cleaning every two months
* Maintain active service contracts for the coffee machine, Quooker tap, and any other office equipment
* Arrange repairs on office items as needed — nothing broken stays broken
* Manage cable tidying and general office presentation standards
2.Consumables & Ordering
* Control milk, coffee, and sundry deliveries — keep the office stocked without waste
* Maintain fridge organisation and freshness; remove out-of-date items
* Order alcohol and other food & beverage items when required
* Manage stationery stock to ensure the office is always fully operational
* Maintain and replenish cleaning supplies for the cleaning team
* Maintain a live stock list of all office items with reorder thresholds
3.Space & Organisation
* Review, log, and reorganise office cupboards and storage to maximise usability
* Create and maintain an up-to-date building plan for each office space, including desk layout
* Manage incoming parcels — logging, sorting, and distributing efficiently
4.People & Culture
* Look after office plants and keep the pool table clean and maintained
* Help enforce office forfeit culture — keep it fun, fair, and bought-into
* Curate and build Akkar's Spotify with quality playlists that fit the vibe
* Support the planning, installation, and removal of Christmas (and other) decorations each year
5.Cost Management
* Actively identify opportunities to reduce office running costs — negotiate better rates with cleaners, handymen, and suppliers
* Remove unnecessary or redundant items from the office to reduce clutter and cost
* Track office expenditure and flag areas of inefficiency to the CEO
6.Onboarding & Systems
* Research and develop onboarding processes for new starters, including automation of computer setup and system account provisioning
* Build and maintain documentation so the office runs smoothly whether you're in or not
What We're Looking For
You don't need a long CV. You need the right mindset. The ideal candidate is someone who:
* Takes ownership without being asked twice
* Has an eye for detail and a low tolerance for things being out of place
* Is comfortable juggling five tasks at once and knows what to prioritise
* Communicates clearly and proactively — no chasing required
* Has some experience in office management, facilities, or operations (even in a junior capacity)
* Is tech-literate enough to work with tools like Google Workspace, Slack, or similar
* Genuinely enjoys creating a great environment for people to work in
Why Akkar
We're a company in active growth mode with a team that's ambitious, direct, and high-performing. The office reflects that. This is a role for someone who wants to own something meaningful, work with a leadership team that respects their time, and be part of a company that's going places.