Temporary Clerical Officer (Finance)
Location: Belfast
Salary: £29,137pa (pro rata- £19,813pa)
Working Pattern: Part-time, 25 hours per week (5 hours per day Mon-Fri)
Contract: Up to 6 months
Work Arrangement: Hybrid working 3 days in office week one and 2 days week two
About the Role
We are recruiting a Temporary Clerical Officer (Finance) to join a dynamic public-facing team based in a prominent public institution. As a Clerical Officer (Finance Team), you will work as part of a team and will be responsible for the day to day administrative work of the Finance Office to ensure high quality service delivery. Clerical Officers appointed to the Finance Office may be asked to work within any of these sections: Payroll, Pensions, Claims and Accounts Payable.
Key Responsibilities
* Provide high quality customer service to a diverse range of stakeholders, both internal and external, including Members of the Legislative Assembly (MLAs) and their staff, NI Assembly staff and third-party suppliers.
* Manage own work to ensure the delivery of objectives.
* Process, check, raise and address queries and input financial documentation and information, including invoices, payroll data, expense claims and payments.
* Perform reconciliations and process corrections on general ledger accounts.
* Investigate irregularities and process corrections on a computerised payroll system.
* Efficiently file and record financial documentation and information.
* Respond promptly to e‑mail, telephone and face to face queries regarding invoices, payroll, expense claims and payments.
* Record and distribute correspondence, emails, incoming mail / post, monitor and manage electronic mailboxes and deal with routine correspondence accurately and promptly and forward to relevant staff as appropriate.
* Effectively use Microsoft Office and bespoke internal Assembly financial software systems and databases. Provide accurate information and advice in a professional and helpful manner in line with organisational policies and procedures.
* Comply with all Assembly Commission's staff policies and procedures including Equal Opportunities and Dignity at Work policies and procedures.
* Carry out other duties that the Assembly Commission reasonably requires of you.
Essential Criteria
Applicants must meet one of the following:
Applicants must, by the closing date for applications have:
1. GCSE 'A' level grade A*-C in 2 separate subjects and 5 GCSEs grade A*-C including English Language and Mathematics. Applications will be considered from applicants with formal qualifications of an equivalent or higher standard to those stated.
AND
1. At least 2 years’ experience in a finance office, or an administrative role carrying out finance duties, in each of the following:
o Processing and inputting financial information, such as invoices, payroll data and / or expense claims.
o Using effective oral, written and numerical skills to communicate effectively with a diverse range of people at all levels, including team members, members of the public, customers, suppliers and managers.
o Organising workload and giving attention to detail to produce accurate, high quality work to deadlines.
o Effectively using a financial software package and Microsoft Office products to process financial documents and information.
2. At least 4 years’ experience in a finance office, or an administrative role carrying out finance duties, in each of a) - d).
For more information, please contact Jamie Gault today.
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