Location: London WC1B 5BP (80% office-based)
Grade: 7
Contract Type: Temporary
Department: UCL Institute for Innovation and Public Purpose (IIPP)
Reports to: Director's Chief of Staff
Are you an experienced Executive Assistant with a passion for supporting high-profile leadership in a fast-paced, purpose-driven environment? The Office of the Founding Director of UCL's Institute for Innovation and Public Purpose, is seeking immediate short-term support to help drive forward its mission of shaping inclusive and sustainable economic growth.
About the Role
As Executive Assistant, you'll provide high-level administrative support to the Founding Director of UCL, working closely with her Chief of Staff and a dynamic team of 12 across policy, communications, and research. You'll manage complex diaries, coordinate international travel, handle correspondence with global stakeholders, and ensure the Director is fully supported in all contexts.
This is a unique opportunity to work at the heart of a globally influential institute, engaging with senior figures from academia, government, media, philanthropy, and beyond.
Key Responsibilities
1. Act as first point of contact for the Director and her team
2. Manage a busy and dynamic diary, balancing priorities and shifting demands
3. Organise meetings and travel across multiple countries
4. Draft and respond to correspondence with high-level stakeholders
5. Process expenses and maintain filing systems
6. Support the Director's Office team with administrative tasks
What We're Looking For
7. Proven EA/PA experience supporting senior leaders
8. Strong stakeholder management and communication skills
9. Experience coordinating complex international travel
10. Excellent written and spoken English
11. Highly organised, proactive, and adaptable
12. Proficiency in Microsoft Office tools
13. Professional, tactful, and assertive approach
Guidant Global is committed to creating a diverse and inclusive workplace. We welcome applications from all backgrounds and experiences.