Job Planning Coordinator
The closing date is 01 June 2026
Are you highly organised, confident working with senior professionals, and motivated by making complex processes run smoothly? This is an exciting opportunity to play a pivotal role at the heart of the Trust, supporting medical leadership and helping to shape how senior doctors' time and expertise are planned and used.
As a Job Planning Coordinator you will be central to the Trust's medical job planning process, working closely with Consultants, SAS Doctors, Divisional and Clinical Directors, and the Executive Medical Director's team. You'll coordinate job planning activity across all specialties, ensuring processes are robust, deadlines are met and governance standards are maintained.
This varied and influential role blends coordination, data management, relationship-building and problem‑solving. You will meet with medical colleagues, provide advice and training on job planning systems, produce high-quality reports and performance updates, and help drive continuous improvement in how job planning operates across the Trust.
You will be a key point of contact within the Executive Medical Director's office, trusted to handle sensitive information with professionalism and discretion, while keeping momentum on job plan sign‑off and supporting escalation or mediation where needed.
If you are proactive, detail‑focused, confident communicating with senior stakeholders and keen to develop your skills in a high‑profile medical workforce role, we'd love to hear from you.
Main duties of the job
* Support the Associate Medical Director for Workforce to raise the profile of, and promote, job planning across the Trust.
* Establish and maintain systems and processes to support job planning and reporting.
* Convene and coordinate job planning meetings, produce minutes, track resolution of issues and follow‑up on decisions made.
* Assist Divisional Directors, Clinical Directors, Managers, Consultants and SAS doctors regarding job planning, keeping momentum on job plan sign‑off to achieve national targets.
* Keep updated on job planning processes, national developments and training.
* Maintain effective working relationships with the Associate MD, Executive MD, Divisional Leadership Teams, senior medical staff, Medical HR, E‑Roster and payroll teams, relevant committees, GMC and Royal Colleges.
* Maintain good governance around job plan sign‑off processes.
* Work with external system providers in relation to the electronic job planning system, engaging in future developments.
* Support escalation and mediation process by gathering relevant information and following up on resulting actions to conclusion.
* Prepare updates and reports for performance, programme management, executive presentations, Board of Directors and relevant Board sub‑committees.
* Adhere to all relevant information governance policies in relation to job planning information.
* Provide ongoing job planning system training for senior medical colleagues.
About us
DBTH is one of Yorkshire's leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues.
At DBTH we have a comprehensive framework of behaviours that guide us in our daily working lives; these form the DBTH Way. We pride ourselves on our commitment to the values of We Care and now the DBTH Way builds upon these foundations, providing further clarity on what it means to embody these values in our everyday interactions.
As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under‑represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities.
We offer a range of benefits to support our people
* Extensive range of learning opportunities
* NHS Pension Scheme
* Generous holiday entitlement in line with Terms & Conditions
* Comprehensive health and wellbeing support
* NHS Car Lease schemes and a range of salary sacrifice schemes
* Discounts on restaurants, getaways, shopping and finance through external providers
Eligibility and sponsorship
For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link below to check your eligibility. Check if you need a UK visa: https://www.gov.uk/check-eligibility-uk-visa
Please note that from 9th April 2025, band 2 & 3 entry roles are no longer eligible for sponsorship.
Person specification
Qualifications & Training
* Level 4 qualification or equivalent knowledge and skills (such as number of years in a busy administrative office dealing with complex information and analysing data)
* Proven competence in using Microsoft packages, Word / Excel / Outlook
* IT qualification at intermediate level
Knowledge & Experience
* NHS experience, undertaking an administrative role
* Experience of working in a pressured busy environment and working to tight timescales / deadlines
* Ability to work to and develop Standard Operating Procedures and performance targets.
* Experience using Trust systems, for example L2P job planning system, Electronic Staff Record, other systems connected to the provision of healthcare
Personal Attributes & Skills
* Team player with a professional approach to work and colleagues; able to develop good working relationships
* Logical thinker, who is confident to share views
* Ability to deal calmly and diplomatically with a range of personalities and situations
* Proposes and delivers necessary changes in processes and procedures to ensure processes are efficient and effective
* Ability to work under pressure and prioritise workload to meet tight deadlines in a busy environment
* Exercise good judgement; use own initiative
* Experience or training in handling difficult situations
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
Doncaster & Bassetlaw Teaching Hospitals NHS FT
Salary
£28,392 to £31,157 a year Pro Rata Per Annum
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