Job Overview
An exciting opportunity has arisen to join the Systems and Reporting team at North Tees and Hartlepool NHS Foundation Trust as a Systems, Reporting and Subsidiary Finance Assistant. We are looking for an enthusiastic, hardworking and self-motivated individual to join the team on a permanent basis.
Reporting to the Deputy Systems, Reporting and Subsidiary Accountant, the post holder will support the on all systems development within the finance department. They will also be required to support on all corporate reporting requirements within the finance department and ensure that external statutory returns are accurate and correctly reflect the financial position of the Trust.
The post holder will also support in providing comprehensive financial services to the Trust's subsidiary companies (currently NTH Solutions LLP and Optimus) in order to achieve financial surplus.
We are seeking applications from individuals who have the drive, passion and ability to make a difference. If you believe you can offer this then we would like to hear from you.
Main duties of the job
To support the Deputy Systems, Reporting and Subsidiary Accountant on all systems within the finance department, including supporting users with queries and training
To support in effectively maintaining and developing all finance systems including user requests, report amendments and reviews
To utilise the latest technology and optimise the resources and outputs from the department, which facilitate decision support within a Foundation Trust environment.
To support on all corporate reporting requirements within the finance department. This includes ensuring outputs from the department (to both internal and external stakeholders) are to a high standard, ensuring compliance with external requirements and ensuring reports are produced in the most efficient and effective way possible.
To support the Deputy Systems, Reporting and Subsidiary Accountant to ensure that external statutory returns are accurate and correctly reflect the financial position of the Trust.
To support in the provision of comprehensive financial services to the Trust's subsidiary companies (currently NTH Solutions LLP and Optimus) to support the achievement of financial surplus
To input journals which support the monthly intergroup reconciliation for review by the Deputy Systems, Reporting and Subsidiary Accountant
Input financial feeders in line with the department timetable including payroll
Working for our organisation
We are a dynamic and fast paced department that is always evolving, always improving and encourages innovation. We are committed to your continued career development and offer a supportive, flexible and collaborative working environment where your health and well-being are equally valued.
As an employee of North Tees and Hartlepool NHS Foundation Trust you are able to access a range of NHS discounts, including our staff lottery and lease car schemes and will be provided with training, support and development in your career. In addition, you will also be entitled to a minimum of 35 days paid holiday per annum (including bank holidays, pro rata and increasing with length of service) and we offer a generous pension scheme. On top of this, our department's flexi-hours policy allows you to manage your work around a set of core hours to suit your work-life balance.
Staff recognition is very important to us. As well as performance reviews and appraisals, we recognise staff through Star and Team of the month, colleague recognition – a note of thanks, Managers Awards, Shining Stars and Service Awards.
We recruit for values and "Together we are North Tees & Hartlepool"
Detailed Job Description And Main Responsibilities
To assist with the completion and production of departmental returns and reports including those for submission to NHS England, Audit and organisation management with support from the Deputy Systems, Reporting and Subsidiary Accountant.
To assist in the production of working papers throughout the year for internal and external audit.
To ensure that departmental standards and agreed deadlines are met and to produce high quality working papers for all work produced.
Able to input data with accuracy including journals, financial feeders and maintaining databases.
Assist with the production and maintenance of annual budgets, ensuring budgets reflect service requirements.
Assist with the production and maintenance of annual budgets, ensuring budgets reflect service requirements.
Responsible for the input of journals as part of month end and year end closedown, as directed by the Deputy Systems, Reporting and Subsidiary Accountant.
They will play a key part in maintaining the departments intranet site, providing useful and easy to access information for service users, ensuring that all information is regularly reviewed and updated. They will liaise with financial management to understand feedback from service users to continuously improve the site to ensure that departmental reputation is improved and maintained.
Support in creating and circulating the department's annual reporting timetable and they will monitor compliance to this timetable.
Assist the Deputy Systems, Reporting and Subsidiary Accountant with the collation and production of agreement of balances working papers, returns and resolving any queries which may arise.
Responsible for actioning debtors invoice request within timeframes set, facilitating the collection of cash to support the Groups cash flow and liquidity.
Action procurement requests on behalf of the department as directed.
Maintain and process Oracle user requests.
Assist with queries raised by users in relation to Oracle Procurement orders.
To provide cover and support for other financial services teams as and when required.
To perform any other duties as may be delegated from time to time.
The post holder will be required to assist in the maintenance of the financial ledger including actioning user changes, generating reports and general housekeeping.
The post holder will assist with the maintenance of the authorised signatories database, ensuring the appropriate documentation is completed and maintained for audit purposes.
Carries out surveys from users linked to the departments intranet site and proposes actions on feedback received.
Person specification
Qualifications
Essential criteria
5 GCSEs A*-C or equivalent demonstrable experience
NVQ 3 or equivalent experience
Desirable criteria
AAT Intermediate Level or demonstrable experience
Experience
Essential criteria
Excellent knowledge and experience in using Microsoft Windows and Microsoft office applications
Desirable criteria
Experience of working within in a busy finance department
Familiar with Oracle Cloud based applications
Knowledge
Essential Criteria
Ability to provide and receive financial information to/from financial and non- financial staff orally, in writing or electronically in a professional manner
Skills
Essential criteria
Maintain effectiveness when faced with change
Able to identify problems and their causes
Effective communicator both verbally and in writing
Able to deliver a high level of satisfaction to customers
Demonstrate interpersonal skills
Be numerate
Able to plan and manage time effectively
Have high work standards
Able to work with a high level of accuracy
Ability to meet deadlines
Ability to input into and interrogate the finance general ledger to obtain standard and ad hoc reports
Management/Supervision
Essential Criteria
Good team player able to contribute effectively to the achievement of shared objectives
Flexible attitude to meet the needs of the service alongside working to agreed timescales on individual pieces of work
Communication
Essential Criteria
Must have excellent verbal and written communication skills
Finance and physical resources
Essential Criteria
Ability to work under pressure and flexibly to deal with changing priorities and tight deadlines
Must have good organisational skills