Job DECRIPTION - COMPLIANCE AND PRACTICE SUPPORT ASSISTANT - must have a law degree
Job Title
Compliance and Practice Support Assistant
Location
Office based (City of London).
Summary of the role and work
Administrative role carrying out legal, compliance and administrative support to the Firm and its staff.
Our Ambition for The Role
Support to the firm’s fee earners and its regulatory and administrative functions. A proactive approach and attitude is required.
Main duties of the job
The role is primarily responsible for providing support to the Partners, Consultants and other fee earners of the Firm. The role involves administration tasks such as dealing with post, preparing, and formatting documents and correspondence and other general assistance.
Day to day responsibilities include:
* Assisting with new client take-on procedures.
* Issuing terms of engagement.
* Conducting AML due diligence checks and requesting information as required from clients.
* Supporting partners and consultants with administrative client correspondence.
* Setting up new clients on the firm’s legal software.
* Liaison with Marketing to ensure relevant marketing data is captured at the file opening stage.
* Monitoring changes to government guidelines and regulations relevant to your role.
* Supporting Staff Partner and other fee earners in relation to HR administration, holidays and absences, and insurance and benefit renewals.
* Completing official documents and applications.
* Occasional transcribing and notetaking in meetings.
* Compiling bundles.
* Scanning/filing incoming/outgoing post and documents.
* Organising diaries and responding to general queries for Partners and Consultants.
* Organising case files.
* Providing back up and cover for other members for the support team as required.
* Paralegal-type support
* General admin support and assistance helping to manage a small City office, including basic assistance with IT equipment and organising the office
* Such other duties of whatever nature as may be within the jobholder’s ability having regard to their experience.
Requirements for the role
* Law degree (minimum), LPC or equivalent
* Strong analytical and numerical skills.
* Committed to providing excellent service to internal clients.
* Actively seeks responsibility.
* Pro-actively raises issues relating to their work and suggests improvements.
* Attention to detail and accuracy.
* Able to prioritise and manage tasks.
* Professional and confident.
* Familiarity and compliance with the AML requirements on the firm and all other relevant regulatory requirements of legal practice.
Supervision and COVER responsibilities
Supervision of Role
* Monthly 1-2-1 reviews with Staff Partner.
* Daily work to be managed and supervised by relevant Partners and other fee-earners.
Training and development
* To be decided in monthly 121 meetings as your role and experience grow.
* Training may include:
* Company Registration and Companies House filings.
* Corporate administration.
The requirements set out in this Job Description are not exhaustive.