Executive Assistant to CEO (Maternity Cover)
Full-Time | Bournemouth (Hybrid - 3 days in the office)
Duration:
This is a fixed term maternity cover role expected to last approximately 12 months, or until the return of the substantive postholder.
Our Vision
You’re not just supporting the CEO - you’re at the centre of how they operate, helping
architect and maintain the systems, structure and focus that drives the business
forward.
Your Mission
As Executive Assistant, you will serve as the connective tissue and operational stabiliser for Tom Gozney (CEO/Founder) and Chief of Staff. The Executive Assistant ensures the CEO/Founder’s time, focus, communication and environment are optimised so he can operate at highest impact. The EA becomes the primary point of coordination between the CEO/Founder, Chief of Staff and the wider organisation (Gozney Family Office, Gozney and external networks).
This role blends high-level strategic support with meticulous execution - part air-traffic control, part relationship manager, part practical assistant. You will:
* Act as the day-to-day operational concierge for all aspects of the CEO/Founder’s professional and personal workflow.
* Remove friction, anticipate needs and ensure communication and commitments flow seamlessly.
* Support the Chief of Staff across the Gozney Family Office’s strategic projects.
* Provide support and light-touch management for Chief of Staff and wider C‑Suite calendars and workflow.
* Align constantly with the wider C‑Suite and Chief of Staff to ensure that priorities, actions and information move coherently across the leadership system.
* Enable the CEO/Founder to dedicate maximum attention to top strategic priorities.
Key Responsibilities
Daily Operations
* Own and manage complex diaries across multiple time zones and domains (personal and professional) anticipating conflicts, making proactive adjustments and being the gatekeeper of the CEO/Founders time.
* Full inbox management, including triage, drafting communications and organising correspondence for effective prioritisation.
* Supporting the accountant with light bookkeeping, monthly payroll processes and expense management.
* Oversee task management across the CEO/Founder, own workload and key projects, creating clarity, accountability, prioritisation and consistent follow-through.
Travel & Logistics
* Plan and manage multi-layered UK and international travel logistics including preparing complex itineraries, accommodation and last minute changes.
* Providing on-the-ground support where required.
* Meetings, Briefings & Follow Up
* Prepare high quality briefs, agendas and materials to ensure the CEO/Founder is fully prepared for all meetings.
* Tracking agreed actions, ensuring any follow up is completed.
* Organisational Systems & Logistics
* Maintain and continuously improve digital systems and shared company documents (Travel Schedules, Expense Logs etc).
* Manage and monitor the CEO/Founder’s annual budget in partnership with the Senior Finance Director, anticipating spend and ensuring alignment with allocated budgets and allowances.
* Build and refine processes that enhance the CEO/Founder’s effectiveness and focus.
* Oversee logistics for gifting, maintaining relationship records and internal/external coordination with investors and VIPs.
Strategic & Executive Support
* Support long‑term planning and align with leadership team rhythms.
* Provide operational support across high‑impact projects and key business moments.
* Maintain a good understanding of the core foundations of a global consumer product and manufacturing business.
Personal & Lifestyle Coordination
* Handle personal appointments, travel and life admin with full discretion.
* Seamlessly integrate personal commitments and preferences in parallel with business priorities.
Personality & Presence
* Warm, grounded and trustworthy with a calm, composed demeanor.
* Highly proactive, emotionally intelligent and deeply loyal.
* Thrives under pressure while maintaining grace, clarity and discretion.
* Brings an unflappable lightness to demanding situations, maintaining positivity, perspective and composure through exceptionally busy periods.
Cognitive Style & Ways of Working
* Fast, structured and methodical thinker who brings clarity to chaos.
* Skilled at managing multiple layers of priorities with strong situational awareness.
* Naturally systems‑oriented, always building smarter ways to operate.
* Self‑starting and self‑motivated, able to adapt between highly reactive days and independent, focused execution.
* Detail‑driven completer‑finisher – nothing slips through the cracks, with full ownership from initiation to follow‑up.
Core Skills & Competencies
* Expert in executive‑level diary, inbox, travel and task management.
* A strong communicator with experience in stakeholder coordination and professional correspondence, able to adapt your style to suit different audiences and situations.
* Adept at preparing briefings, presentations, research materials and follow ups.
* Experience
* Minimum 5+ years supporting senior executives, founders or high‑profile individuals in fast paced, creative or entrepreneurial environments.
* Proven track record managing complex schedules across multiple time zones, navigating high‑volume email traffic and handling confidential communications with sensitivity and discretion.
* Experience operating at the intersection of business and lifestyle – blending personal and professional support seamlessly.
* Demonstrated ability to coordinate with leadership teams, align priorities and act as a central operational hub between executives, departments and external stakeholders.
* Hands‑on experience managing international travel logistics, from visas to last‑minute itinerary pivots, including joining on‑the‑ground for high‑impact off‑site visits or shoots.
* Comfortable building and optimising organisational systems across tools such as Notion, ClickUp, Wrike, Employment Hero, Slack, 1Password, Xero, Hubdoc and cloud storage platforms.
* Familiarity across both Google Workspace and Microsoft 365.
* Comfortable utilising AI tools to work smarter and more efficiently.
What We Offer
* Competitive salary, pension, car parking, benefits and pizza!
* Flexible paid time off including 26+ days’ holiday.
* A fun and chilled work environment with impressive central Bournemouth offices and great perks including snacks and drinks, foosball/pool table, outside deck with pizza ovens and a calendar of events to keep work fun (run club, cooking classes, launch parties and seasonal festivities to name a few).
Diversity and Inclusion
We’re an equal opportunity employer that values diversity and inclusion. We embrace individuals of varied nationalities, backgrounds, experiences, abilities, and perspectives. Our ongoing commitment is to foster an inclusive and supportive workplace, enabling
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