Job Description
We are supporting a well-established organisation with an active investment function in the search for an experienced Executive Assistant to support senior leadership across legal and investment activity.
This role is particularly suited to an EA with exposure to venture capital, early-stage investments (Seed–Series A), LP investments, and/or M&A activity within an in-house or institutional environment.
While experience is important, this hire will be heavily driven by personality fit. The successful candidate will be energetic, personable, proactive, and confident — someone who can have a laugh when appropriate, but is also highly diligent, discreet, and dependable when it matters.
The Role
You will act as a trusted partner to senior leaders involved in investment and legal decision-making, providing high-level administrative, organisational, and coordination support. The role requires strong judgement, anticipation of needs, and the ability to manage multiple priorities in a fast-paced, commercially focused environment.
Key Responsibilities
* Proactive diary and calendar management, coordinating complex and frequently changing schedules
* Strategic email inbox management, including triage, prioritisation, and drafting responses
* Acting as a primary point of contact for senior internal and external stakeholders
* Coordinating meetings end-to-end, including agendas, papers, minutes, actions, and logistics
* Supporting meetings relating to investments, transactions, and governance activity
* Preparing and managing senior-level and Board-related documentation
* Coordinating travel arrangements and managing expenses
* Accurate and concise minute taking and follow-up of actions
* Supporting project coordination, deadlines, and stakeholder follow-ups
* Handling confidential and sensitive information with the highest discretion
* Acting as a sounding board and flagging emerging issues where appropriate
* Identifying opportunities to improve processes and ways of working
* Collaborating with other EA/PA colleagues to provide cover and share best practice
Essential Experience
* Significant EA experience supporting senior leaders in an in-house legal, investment, or transactional environment
* Exposure to venture capital, private investments, LP activity, and/or M&A processes
* Strong Microsoft Office skills (documents, presentations, correspondence, expense tracking)
* Experience using collaboration and document management tools (e.g. Teams, SharePoint)
* Exposure to Board or senior leadership support
* Excellent written and verbal communication skills
* Exceptional organisational skills and attention to detail
* Strong judgement, problem-solving ability, and emotional intelligence
* Ability to work calmly and effectively under pressure with competing priorities
Email: drowland@planet-pharma.co.uk (please attach CV)
About Planet Pharma:
Planet Pharma is an American parented Employment Business/Agency that provides global staffing services with its head-quarters in Chicago and our EMEA regional office located in Central London. We have invested significantly in creating a robust international platform that enables us to work compliantly in 30+ countries with a current network of 2500+ active contractors globally as well as a very strong permanent / direct hire recruitment offering.
Our specialist knowledge and close relationships with our clients and the wider industry really makes us unique in our field. Just recently we were recognised by FORBES as the 17th best professional staffing firm, and have won multiple awards from industry accredited bodies for our commitment to excellence and service delivery. We have extensive functional expertise including: Regulatory Affairs, Pharmacovigilance, QA, QC, Submissions experts, Clinical development, Quality, Biostatistics, and Medical Affairs / Writing.
We are an equal opportunities Recruitment Business and Agency. We welcome applications from all suitably qualified candidates regardless of their race, sex, disability, religion/belief, sexual orientation or age.
www.planet-pharma.com