Job summary
* Hours hours per week - Monday to Wednesday, 09:00am - 17:00pm
* Salary - £12.50 per hour
* Contract - Permanent
* Holiday Entitlement - 22 days (full time equivalent) after 5 years continuous service entitlement will increase to 25 days.
* Location: Shoreham Health Centre.
Main duties of the job
To be responsible for undertaking a wide range of secretarial and administrative duties and the provision of administrative support to the multidisciplinary team.
Duties can include but are not limited to, the processing of information (electronic and hard copy) in a timely manner, liaising with multidisciplinary team members and external agencies such as secondary care and community service providers in accordance with current policies, including the use of the electronic referral service (ERS).
To provide an efficient audio typing and word processing service for the GPs and health professionals as required.
We are looking for someone with:
* Audio typing or a secretarial qualification
* Experience of administrative duties
* Excellent communication skills (written and oral)
* Competent in use of Office and Outlook
* Good interpersonal skills
* Problem solving and analytical skills
* Ability to work as a team member and autonomously
About us
Adur Health Partnership is a large, innovative GP Partnership based over 4 sites in Shoreham and Southwick, currently serving over 36,500 patients in our catchment area.
The Partnership is highly supportive with a strong sense of team, continually striving for improving the healthcare and well-being of our registered patients. This is an exciting time to join our organisation as we strive to give our community excellent patient care.
Our company benefits are:
* Cycle to work scheme
* Summer and Christmas Social Events
* Birthday Day Off
* Protected Learning Events
* Company Pension
* Employee Assistance Programme
If you want to be part of a forward thinking Partnership where everyone is important, and the entire team collaborate to ensure the practices run smoothly and effectively, apply today.
Job description
Job responsibilities
The following are the core responsibilities of the medical secretary. There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels:
* Typing letters, reports and associated documentation as required
* Liaising with external agencies such as hospitals and community services, ensuring referrals are processed efficiently
* Manage all enquires in an effective manner
* Maintain an accurate referrals database
* Regularly check email inbox
* Input data into the patients healthcare records as necessary
* Liaising with the external referral support team on a regular basis
* Read code data on the clinical system Emis
* Answer incoming phone calls, transferring calls or dealing with the callers request appropriately
* Manage all administrative queries as necessary
* Maintain a clean, tidy, effective working area at all times
* Support all clinical staff with general administrative tasks as requested
Job description
Job responsibilities
The following are the core responsibilities of the medical secretary. There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels:
* Typing letters, reports and associated documentation as required
* Liaising with external agencies such as hospitals and community services, ensuring referrals are processed efficiently
* Manage all enquires in an effective manner
* Maintain an accurate referrals database
* Regularly check email inbox
* Input data into the patients healthcare records as necessary
* Liaising with the external referral support team on a regular basis
* Read code data on the clinical system Emis
* Answer incoming phone calls, transferring calls or dealing with the callers request appropriately
* Manage all administrative queries as necessary
* Maintain a clean, tidy, effective working area at all times
* Support all clinical staff with general administrative tasks as requested
Person Specification
Qualifications
Essential
* Educated to GCSE level or equivalent
* Audio typing or secretarial qualification
Desirable
* GCSE Mathematics & English (C or above)
Experience
Essential
* Experience of working with the general public
* Experience of administrative duties
Desirable
* Experience of working in a health care setting as a medical secretary
Person Specification
Qualifications
Essential
* Educated to GCSE level or equivalent
* Audio typing or secretarial qualification
Desirable
* GCSE Mathematics & English (C or above)
Experience
Essential
* Experience of working with the general public
* Experience of administrative duties
Desirable
* Experience of working in a health care setting as a medical secretary
Employer details
Employer name
Adur Health Partnership
Address
Shoreham Health Centre
Pond Road
Shoreham-by-sea
West Sussex
BN43 5US
Employer's website