Were supporting a well-established professional services firm who are looking to recruit a Legal Secretary to support their Private Client Director.
This is a varied and engaging role, working across multiple client teams and supporting lawyers with high-quality administrative, financial and file management assistance.
This opportunity would suit someone who enjoys a fast-paced environment, takes pride in delivering exceptional service, and is confident managing multiple priorities.
The Role
Youll play a key role in providing secretarial and admin support and acting as a central point of contact.
Essentials
* Previous office-based administrative/secretarial experience, ideally within professional services or legal environments
* Audio typing
* MS Office and inhouse system confidence
* Strong organisational and time management skills
* Excellent attention to detail and accuracy
* A professional, customer-focused communication style
* The ability to manage deadlines and remain calm under pressure
* A proactive, flexible and positive “can-do” attitude
* A strong sense of ownership and accountability for your work
Additional responsibilities
* Acting as a first point of contact for client queries and liaising with internal and external stakeholders
* Supporting file opening and closing, ensuring compliance and accurate processing within case management and finance systems
* Producing client documentation and maintaining compliance records
* Preparing and circulating regular client update reports
* Processing conflict searches and supporting lawyers with new matter onboarding
* Creating, uploading and maintaining documentation within data rooms
* Updating and maintaining electronic files, ensuring documents are correctly named, stored and compliant
* Providing document production support, including audio typing and preparation of documents in Word, Excel and PowerPoint
* Managing key dates and time recording where required
* Supporting meeting logistics, travel arrangements and courier bookings
* Assisting with billing, expenses, and financial administration including cheque and payment requests
* Proactively supporting the wider team and ensuring firm-wide policies and procedures are followed
Hours and Salary
* Monday to Friday 9am - 5pm
* £28,000 per annum
* Excellent Benefits
* 25 days holiday plus Banks
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