Overview
We are recruiting an organised and proactive Admin Coordinator to join a growing water cooler supplies company in Trafford Park. This is a varied role where you will be at the heart of day-to-day operations — booking in jobs, managing stock, coordinating with drivers and engineers, and supporting the operations planner. You won't be responsible for planning routes or schedules, but you'll make sure everything around them runs smoothly.
Responsibilities
* Job & Order Processing
o Book in new jobs and work orders from start to finish.
o Log equipment-related jobs to the correct accounts.
o Work closely with the planner to ensure all jobs are scheduled and ready.
o Keep customers updated on job progress and completion.
* Stock & Supplier Coordination
o Book in deliveries and manage stock movements.
o Monitor inventory (water bottles, coolers, spare parts) and raise purchase orders when needed.
o Liaise with suppliers to track and confirm orders.
* Customer & Team Support
o Handle incoming calls, emails, and service requests.
o Coordinate installation and maintenance appointments.
o Support the operations planner, drivers, and engineers with day-to-day requirements.
o Act as a central point of contact for customers and internal teams.
* General Administration
o Maintain accurate records for customers, suppliers, and stock.
o Support invoicing and payment reconciliation.
o Assist with compliance paperwork, health & safety checks.
Experience & Skills
* Experience in an administrative or operations support role (logistics/supply chain experience is a bonus).
* Strong organisational skills with attention to detail.
* Confident communicator, able to work with multiple teams at once.
* Proactive and adaptable - comfortable handling last-minute changes.
* IT literate.
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