Executive Support Administrator
Location: Coventry
Salary: £34,000 £37,000 per annum
Hours: Monday to Friday, 8:00AM 5:00PM
Overview
Are you an energetic, proactive, and highly organised administrator ready to make a meaningful impact?
Were offering an exceptional opportunity to join a high-performing, people-first organisation in our beautiful, modern Coventry offices.
As Executive Support Administrator, youll work closely with the Executive Assistant (EA) to the Chief Operating Officer (COO) as part of a dynamic administration department. Our team is led by the EA/Administrative Operations Manager and includes three other talented administrators.
This role is more than just admin: youll become a trusted partner across the business, coordinating key meetings and events, supporting new starter inductions, and contributing to strategic projects and initiatives.
Key Responsibilities
* Provide high-level administrative support to the EA, preparing presentations, spreadsheets, documents, and meeting packs.
* Collate, prepare, scan, organise, and store information accurately.
* Organise and schedule meetings; follow up on actions with Senior Leadership Team (SLT) members to ensure timely completion.
* Arrange travel and appointments for Directors as required.
* Support onboarding and induction activities to deliver a welcoming, professional experience for new starters.
* Draft, circulate, and accurately record meeting minutes.
* Act as a key point of contact for internal teams and external stakeholders, ensuring smooth communication.
* Support internal events, training sessions, and company-wide activities.
* Track budgets, raise invoices and purchase orders (POs), liaise with suppliers, and assist with basic financial tasks.
* Support cross-departmental projects as needed.
* Maintain confidentiality and discretion at all times in handling sensitive information.
Ideal Candidate Profile
Experience
* Proven experience as an Office Administrator/Coordinator, Team Assistant, or Executive Assistant.
* Comfortable supporting senior leaders in a fast-paced environment.
Skills
* Strong organisational and planning abilities, with the capacity to manage multiple priorities.
* Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
* Excellent written and verbal communication skills with a professional, approachable manner.
* Confident preparing reports, presentations, and professional documentation.
* Financial administration experience (e.g., invoicing, budgeting) is advantageous.
* Event coordination experience is desirable.
* Familiarity with modern office/collaborative tools is a plus:
o SAP for administrative/financial processes
o Canva for designing presentations/materials
o Miro or Microsoft Planner for collaborative planning
Personal Attributes
* Energetic and proactive with a genuine can-do attitude.
* Highly discreet and trusted to handle confidential information with integrity.
* Team player who contributes to a positive working culture.
* Calm under pressure and adaptable to changing priorities.
* Self-motivated with a service-oriented mindset.
What We Offer
Salary: £34,000 £37,000 per annum
Holidays: 25 days annual leave + 8 bank holidays
Career Growth: Support for internal development and progression
Modern Facilities: State-of-the-art offices with excellent amenities
Perks: Free lunch, Free parking, Private medical insurance, Eyecare support
LNKD1_UKTJ #J-18808-Ljbffr