Main Purpose – Working on a large FM contract
We have a vacancy for amercial Analyst to support the delivery of Education, Justice and Healthcare sector FM projects across the UK.Role Overview:You will be supporting themercial Manager in the day-to-daymercial work of FM contracts to a value of c£25m, along with additional support from the Financemercial trainee.Experience of PFI, JCT, LIFTco, and other FM contracts in the education and healthcare frameworks would be helpful.This role is office-based. However, there is flexibility for hybrid working as necessary. There will be a requirement tomute to the Solihull Office and also to visit various Projects and Sites on occasion.Key Responsibilities:
1. Raise monthly invoices (Orbit) and send out to clients (Working with the Operations team to ensure systems and processes meet the contractual obligations and lead to capturing all billable events for additional works and billable reactive works)
Raise Additional invoices throughout the month and work on additional work trackers with Area Managers / Facility Managers.
2. Monitoring and keeping invoicing WIP to a minimum and ensuring this does not age
3. Prepare monthly P&L’s (Monthly Profit Reports) for processing (Input Sales, Costs & Analysis from Orbit)
4. Responsibility for c4X lowplexity MPR’s
5. Roll MPR’s into the next accounting period
6. Run Debt reports and prepare Aged Debt for MPR meetings and clients, chasing and escalating overdue debt where necessary.
7. Checking RPI and indexation details for client invoicing, ensuring this is kept up to date.
8. Support withpletion of client variations.
9. Send statements to clients
10. Email clients to confirm monthly payment to be received if not already received
11. Validate managers' information and prepare and send out subcontract agreements to Sub-Contractors through AdobeSign as required.
12. Issuing subcontract variations as required
13. Update Sub Contractor list for information
14. Liaise with Area Mangers for Risk & Opportunities register
15. Liaise with Admin Manager and team when required for project issues/reconciliations
16. Troubleshooting with Clients, suppliers
17. Working with Finance Team & SSC Teams (supporting monthly and annual processes such as audit requests etc)
18. Provide support/input to the annual budgets and forecasts for the finance business partner and contract management team.
19. Reviewing periodic reconciliations (client and subcontractor statements)
20. Any other project work as required
Experience and Qualifications:
21. You will preferably have experience of working within the Facilities Management industry, specifically on
PFI, JCT and similar contracts.
22. An understanding of PPM (hard and soft services), cleaning standards, catering methodologies, lifecycle planning would be helpful.
23. An intermediate finance qualification such as AAT or part-qualified CIMA/ACCA would be helpful.
What you'll get in return
This role is hybrid, so you need to be able to travel to the office in Solihull initially for training and then hybrid.