Overview
We have an excellent opportunity for a motivated and organised individual to join our Head & Neck Department as an Assistant Medical Secretary. In this role, you will provide essential administrative and audio-typing support, primarily with Maxillofacial Surgery & Ear Nose and Throat services. You will also contribute to typing and preparation of correspondence for other specialties within the department, including Plastic Surgery, Orthodontics and Restorative Dentistry. The successful candidate will have the opportunity to learn the inner workings of a surgical department, including complex medical terminology and exposure to how our surgeons operate. This is a valuable opportunity to develop your skills within a supportive team and contribute to the smooth running of a busy clinical department.
The role will be predominantly based at Scarborough Hospital (alongside a Medical Secretary and Audio Typist), with opportunities for home working and travel to York Hospital. We look forward to receiving your application!
Responsibilities
* Apply excellent administrative and audio-typing skills, supported by relevant experience or qualifications.
* Provide accurate audio typing and prepare clinical correspondence.
* Support Medical Secretaries across the wider Head & Neck Department.
* Print, process and distribute patient results letters, ensuring timely delivery to the post room.
* Manage general administrative and office duties to support the smooth running of the service.
* Demonstrate strong organisational skills, with the ability to prioritise a busy workload effectively.
* Work confidently and efficiently without direct supervision.
* Maintain regular communication with the medical secretary team.
* Uphold high standards of confidentiality and professionalism in all tasks.
* Engage in available training and development opportunities.
* Contribute positively to a supportive and motivated team, with flexible working options available where appropriate.
* Communicate effectively with patients maintaining a professional and confident telephone manner.
Benefits
* Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
* 27 days holiday rising to 33 days (depending on NHS Trust service)
* A generous relocation package of up to 30% of salary (capped at £18k) to support relocation expenses for hard-to-fill positions; discuss relocation with the recruiting department/manager
* A variety of paid and unpaid leave covering emergency and planned leave
* Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
* NHS Car Lease scheme and Cycle to Work scheme
* An extensive range of learning and development opportunities
* Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers
* For further information on benefits, please visit the Trust's Staff Benefits pages
A full description of the role is available in the attachment: job description. If you are an internal candidate and would like your application considered for secondment, please ensure you have the permission of your current line manager before applying.
Other information
Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity. Across our organisation, we are guided by values: we are kind; we are open; and we pursue excellence. We welcome applications from everyone, including through Staff Networks (Race Equality, LGBTQ+, Disability and Carers Networks) to increase diverse representation. If you need accessibility adjustments, please contact yhs-tr.recruitment@nhs.net. We are open to flexible working where possible and encourage discussion with the recruiting manager.
Armed Forces Friendly Employer: we are Gold Award holders from the Defence Employer Recognition Scheme, supporting Defence personnel with applications for employment.
This advert closes on Monday 9 Feb 2026
#J-18808-Ljbffr