Property Secretary
Location: Cardiff
Salary: £28,000 DOE
Hours: Monday - Friday, 7.5 hours per day (Very Flexible Hours)
We are seeking a highly organised Property Secretary to provide direct support to one of our Senior Property Lawyers within a busy Conveyancing department.
Main Duties
Liaising with clients, taking instructions, and conducting letter and telephone enquiries as necessary.
Preparing quotes, liaising with potential clients and assisting with queries, through to successful instruction.
Assisting Property Lawyers in the management of their caseload by undertaking legal procedures as supervised by the Lawyer.
Progressing cases on a timely and effective basis in accordance with professional standards, internal procedures, key dates, and milestones.
Updating the case management system and lenders' systems as appropriate to ensure compliance.
Dealing with the Land Registry, Mortgage Lenders, and other relevant parties.
Making applications to the Land Registry.
Requesting appropriate searches.
Processing post and e-mails in accordance with the firm's time scales and procedures.
Ensuring clients are dealt with efficiently and politely and that appropriate legal matters are raised with the Lawyers.
Assisting with file-related queries ensuring client service levels and client standards are always adhered to.
Preparing files, closing, and archiving matters once complete.
Undertaking training as appropriate, including firm training, regulatory requirements, and professional development.
Skills Required
A Senior Legal Assistant/Paralegal, or a Legal Assistant with 3+ years' experience in Residential Property matters.
Excellent organisational skills with the ability to work effectively as part of a team.
Ability to work under pressure while maintaining accuracy and efficiency in a busy department.
Strong computer literacy with experience using a Case Management system.
A proactive and committed attitude with the ability to use initiative.
Clear and accurate communication skills, both verbal and written.
Professional and confident telephone manner.
Benefits
Workplace pension scheme
Modern offices with staff parking
Employee of the Month with bonus voucher
Extra day off for your birthday (after 2 years)
Reduced conveyancing fees (after 2 years)
Lunch time yoga sessions
Complimentary breakfast each Friday
If you are interested, please click APPLY