Job Title:
Project Coordinator ASTI
Reporting to:
Project Director
Business Unit:
MPN - ASTI
Role purpose
The Project Coordinator role will be to support projects by delivering general office administration and project coordination.
Responsibilities & Duties
Including but not limited to the following:
* Provide general support to Project Managers and Project Director.
* Act as a point of contact for business unit staff, contractors, customers and suppliers.
* Support the work planning process compiling work packages for issue to installation teams.
* Complete administration associated with procurement, fleet and other general duties.
* Completion of adhoc reports as required by the Finance Business Partner or Project Managers and Project Director
* Collation and input of timesheets on a weekly basis to a strict deadline
* Preparation of payroll reports for payment of monthly allowances
* Administration of expense payments
* Credit and Fuel card administration and analysis
* Populate accounting system with timesheet information
* Maintain records and file documents including:-
* Near misses, Positive Interventions, site Safety Audits and Inspections.
* Goods Received Notes
* Employee leave records
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Key interfaces
Relationships With Key Stakeholders
* Project Director
* Finance Business Partner
* Project Managers
* Project teams
* Functional support teams
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Person Specification
Qualifications And Experience
The jobholder must be a motivated self-starter, possessing:
* A minimum of 2 years recent experience in providing administrative support within a busy office environment.
* A good standard of educational attainment with a minimum of 5 GCSE passes at grade C or above two of which must be Maths and English
* Strong IT skills including use of the Microsoft Office package with the ability to quickly learn new skills and become familiar with new software packages.
* Excellent organisational, communication and interpersonal skills, able to relate to staff at all levels.
* A high level of accuracy and attention to detail is of the upmost importance
* Be able to work under pressure, be a team player and have a high level of self-motivation.
* Possess the ability to use your initiative to ensure new skills and tasks are picked up easily.
Desirable
* Relevant additional qualifications which will assist in ensuring high levels of performance.
* Evidence of recent administrative experience in a similar commercial / contracting / engineering / Health & Safety / technical organisation, familiarity with an electrical utility contracting environment will be an advantage.
* Previous experience of processing attendance timesheets.
* Previous administrative experience in compiling tender or procurement documentation and making travel bookings.
* Knowledge of SAP purchasing module
Competencies
Required Skills, Knowledge, And Abilities
* Organisation skills
* Problem solving skills
* Good communication skills
* Critical thinking
* Working well in a team
* Self-motivation
* Good time management
* Excellent collaboration and people skills
Values
In line with Omexom's values, the jobholder must have the following qualities:
Team Spirit & Generosity
– able to work effectively within and contribute to the Omexom team to deliver results, provide support and drive performance.
Trust and Empowerment
– enjoy managing their responsibilities and time to ensure work is completed efficiently and professionally.
Integrity and Responsibility
– enjoy taking responsibility for their duties and managing these effectively to ensure efficient high quality results.
Innovation & Entrepreneurship
– continually strive to improve processes and introduce new initiatives to improve efficiency.