Job overview
Previous Applicants need not apply
The Department of Medicine for the Elderly (DoME) team at St Richards Hospital is looking for a full time (37.5 hours) per week Speciality Coordinator to join their team to manage a full and comprehensive administrative service for the Consultants and medical staff.
1. To act as the first point of contact, for service users.
2. To monitor inpatient and outpatient commitments of the consultant and medical team and escalate when appropriate.
3. Coordinate and allocate work within the admin team to ensure the effective and efficient operation of the administrative function.
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
Main duties of the job
We are looking for an individual who has the ability to communicate effectively with colleagues, patients and the medical staff.
Previous secretarial/administration experience and excellent audio typing skills are essential. Our ideal candidate will be flexible and adaptable and willing to work as part of our busy but supportive team.
If you think you have the qualities to fill this post then we would like to hear from you.
Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always deliver Excellent Care Everywhere, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.
Candidate Pack
Detailed job description and main responsibilities
4. Reviewing (Past) clinic arrivals/outcomes ensuring all actions have been completed on PAS
5. Regularly reviewing/booking and validating from Consultants f/u pending lists
6. Actioning CRB (clinic rebook) requests for Consultants leave and template changes
7. Tracking and chasing of results/diagnostics/patient updates
8. Review future clinics to ensure utilised, highlighting any unutilised/capacity issues
9. Support typing and booking of appointments
10. Supporting both the Service Manager/s and Support Specialty Coordinators as required
11. Supporting administrative elements of Frailty SDEC
Person specification
Essential shortlisting criteria
Essential criteria
12. •GCSE’s C or above in English and Maths and/or equivalent level of knowledge & experience
13. •RSA Stage III Typing or equivalent VRQ Vocational Level 3 or 4 or equivalent qualification
14. •Knowledge of Medical Terminology
15. •Significant experience as a Medical Secretary
16. •Excellent knowledge of a full range of administrative/secretarial procedures and systems
Desirable criteria
17. •Medical Secretarial qualification
18. •Previous NHS work experience in an acute or primary care setting
Equality Diversity & Inclusion
Essential criteria
19. Evidence of having undertaken own development to improve understanding of equalities issues
20. Evidence of having championed diversity in previous roles (as appropriate to role).
Important information for applicants:
A Note on AI Use in Applications
We value the individuality and authenticity that each candidate brings to the application process. While AI tools are increasingly accessible, we strongly discourage their use in completing your application. Your responses should reflect your own voice, experiences, and motivations—elements that are essential to a fair and accurate evaluation.
Applications that rely heavily on AI-generated content may misrepresent your abilities and could result in your application being rejected. We encourage you to take the time to present your genuine self, as this helps us better understand your potential and ensures a transparent selection process.
Closing Adverts Early: In the event of exceptional interest, we may close adverts earlier than specified.
Some of our adverts are capped for a limited number of applications; therefore, the advert will close once the cap has been reached. We therefore encourage you to submit your application as soon as possible if you are interested in the position to prevent you from missing out on applying for the opportunity.
Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.
DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check. We make offers in line with the Rehabilitation of Offenders Act 1975.
Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for the roles that meet the Visa and Immigrations eligibility criteria. For further information please visit the gov.uk website searching for Skilled Worker. It is your responsibility as the applicant to ensure that you meet this criteria.
UHSussex reserves the right to close the role early if we receive a high volume of applications