Job Title: Facilities and Compliance Coordinator
Location: Salford, Manchester
Salary: Competitive
Job type: Full Time, Permanent
Role Overview
The Facilities & Compliance Coordinator plays a key role in maintaining safe, compliant, and well-managed facilities across Excalons sites. Working closely with the Head of Legal & Compliance, the role ensures that statutory obligations are met, facilities run efficiently, and compliance activities are effectively managed and maintained.
Responsibilities
Facilities Management
* Oversee day-to-day management of all Excalon Holdings buildings, offices, and operational sites.
* Act as the primary contact for facility-related queries, maintenance requests, and contractor liaison.
* Coordinate planned and reactive maintenance, ensuring minimal disruption.
* Maintain facility compliance logs, service schedules, statutory inspection records.
* Liaise with contractors, suppliers, and service providers in line with Excalon and ISO processes.
* Support the Head of Legal & Compliance in managing the facilities budget.
Compliance Coordination
* Ensure compliance with legal and regulatory requirements including HSE, environmental, and utilities sector standards.
* Maintain compliance evidence libraries.
* Coordinate internal audits and support external audits including ISO9001, ISO14001, ISO45001, and client audits.
* Monitor and track key inspection dates, renewals, and statutory obligations.
* Support supplier and subcontractor onboarding in line with ISO9001, financial, and SHEQ requirements.
* Support incident reporting, investigation tracking, and corrective action follow-up.
Insurance & Risk Support
* Assist the Head of Legal & Compliance in managing insurance-related documentation.
* Support collation of information required for insurance claims and renewals.
* Maintain incident logs and ensure actions are followed through.
Administrative & Reporting Duties
* Prepare compliance reports, dashboards, and KPIs.
Personal Attributes
* Maintain document control for compliance-related policies and procedures.
* Proactive and solution-focused.
* High integrity with a commitment to confidentiality and professionalism.
* Ability to work independently and collaboratively.
* Calm, adaptable, and able to work under pressure.
Essential Skills, Knowledge & Experience
* Experience in facilities management, compliance coordination, or similar administrative role.
* Strong organisational skills with excellent attention to detail.
* Ability to manage multiple tasks, deadlines, and priorities.
* Strong communication and problem-solving skills.
Competence With Microsoft Office
* Experience within utilities, civils, or construction sectors.
* Knowledge of ISO9001, ISO14001, ISO45001.
Benefits
* 20 days holiday plus bank holidays.
* Medicash (healthcare cash plan).
* Salary sacrifice pension.
* Xmas Paid Leave.
Legal & Eligibility
* All applicants must reside and have the right to live and work in the UK.
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