Executive Assistant (Family Office / Investment Group)
Location: Predominantly remote, with ad hoc office attendance and quarterly in-person board meetings
About the Role
Our client is a private investment and family office overseeing a growing portfolio. They are seeking a first-rate, experienced, highly organised, and emotionally intelligent Executive Assistant to support their young, entrepreneurial founder and other family members on a more ad-hoc basis. This is a high-trust, autonomous role operating at the centre of a dynamic investment group, working closely with CEOs and board members, as well as providing ad-hoc support to other family members.
Executive & Diary Support
* Full diary management for the founder and other family members
* Scheduling, prioritisation, and coordination of meetings
* Travel, restaurants, drivers, and occasional personal arrangements
Stakeholder & Portfolio Coordination
* Act as key liaison between the founder and portfolio company CEOs
* Prepare briefing notes, track actions, and ensure timely follow-up
Board & Meeting Support
* Coordinate board meetings and senior leadership sessions
* Attend meetings as required, taking notes and managing actions
* Prepare agendas, materials and summaries
About You
* 5+ years’ experience supporting senior executives or founders
* Background in private equity, investment, family office or multi-entity environments
* Confident liaising with CEOs and board-level stakeholders
* Highly organised, discreet and comfortable working autonomously
* Strong written communication and note-taking skills
* Tech-savvy and effective in a remote working environment
Working Pattern
* Full-time with some flexibility
* Predominantly remote, with quarterly in-person meetings and occasional board attendance
We are looking for candidates with a proven track record of success in remote first roles ideally.